OHIO COUNTY PUBLIC LIBRARY
Members Present:
Mr. Ted Hess, Dr. Charles Julian, Mr. Mike Baker, Sr. Mary Jude Jochum, Miss Sally Carroll
Members Absent: None
Also Present:
Dottie Thomas, Louis Horacek, Robert Klug and Melvin Kahle of BankOne, Margaret Brennan and Mary Lou Henderson.
Call to order:
Mr. Hess called the meeting to order at 7:00 P.M.
Minutes
Mr. Baker moved that the minutes of the January meeting be approved as distributed. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | abstained as he was not at the meeting |
| Miss Carroll | yes |
| Mr. Baker | yes |
Financial Report:
The financial report was presented.
Mr. Hess said that he noted that $217.00 had been received from the Friends of the Library. He asked how this came to be. Ms. Thomas said that these donations were checks that were payable to both the library and the Friends of the Library. She said that she had cashed them after consulting with the bank. She said that since the former officers of the now-defunct Friends group had announced their intention of transferring the contents of their bank account to the library she had felt it was proper to do this. Mr. Hess also asked about the donations in memory of Janice Seibert. He asked if Ms. Thomas was sending letters to the donors and the family. Ms. Thomas said that Amy Kastigar was corresponding with the donors and also keeping the family informed about purchases.
INVOICES AND WARRANTS
Dr. Julian moved to approve both financial reports and approve payment of invoices and warrants; Mr. Baker seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
ANNOUNCEMENTS
Ms. Thomas said that Tim Burch of the City of Wheeling will be removing the library signs in Warwood. He said that the signs could be placed downtown if she could identify any appropriate locations.
Ms. Thomas said that the CIPA (Children's Internet Protection Act) case had been heard by the Supreme Court and a decision was expected in July.
Report on the Morrow Trust
Robert Klug, Trust Officer at Bank One in Wheeling, said that on March 19, 2003 the funds of the Morrow Trust would be distributed to the library. Mr. Kahle said that the initial gift was approximately $280,000, of which about $215,000 had been spend to build the Morrow Room and the Eoff Street parking lot.
Mr. Klug said that the remainder was the start of the Trust which had grown to approximately $430,000. He proposed that BankOne continue as administrator of the funds after they were released to the library. He distributed a proposal. He said that the annual fee would be around $3,200, in addition to whatever fees were built into the mutual funds. He said there would be no sales charges.
Mr. Klug said that BankOne's mutual funds were more numerous and better-rated than Wesbanco's.
Mr. Hess said that the board would consider his proposal at a future meeting, along with other options.
Moving the Wheeling Room Collection
Margaret Brennan spoke representing the Wheeling Historical Society. She said that the group favored moving the Wheeling Room to the main floor of the library where the current Hess Room is located.
Mary Lou Henderson, current member and past president of the Wheeling Area Genealogical Society said that at the last meeting the society had voted unanimously in support of moving the collection. She said that more room was needed for the collection and for users of the collection, that security was a problem in the current room, and that lighting was inadequate. She said that having the room upstairs would increase accessibility to the computers and the copy machine. She said that she was also concerned about the glass doors on the bookcases in the present room. She said that several of them tended to swing open and someone could run into them.
Mr. Hess said that he would include discussion of moving the Wheeling Room at the next Board meeting.
OLD BUSINESS
Computer Furniture, Circulation Desk Counter-top and Children's Counter-top
Dr. Julian moved that the six Mission-style tables and twelve matching wooden chairs for computers in the Adult-Reference area be purchased from Office Furniture Warehouse according the distributed quote. Mr. Baker seconded the motion.
Dr. Julian said the quote was about $100 higher than purchasing from Demco, but it would be supporting local business and the library would have the convenience of a local representative in case of problems.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
Ms. Thomas said that she had contacted Contract Business Interiors for a quote on the countertops because they had done the work on the reference desk, the shelf unit in the reference area, and the computer workstations encircling the columns in the in the Children's Department, and so they would be able to match the work. Mr. Baker said because of the cost he would like to see some other estimates. He said to contact Carney & Sloan and Herco. He also recommended asking Rachel Pavilack of 35 Maple Ave. for recommendations. Mr. Baker said Ms. Pavilack had recently completed design work at Wheeling Hospital and Wheeling Jesuit University's Ignatius Hall.
Percentage of Distribution from the Wesbanco Endowment Trust
Mr. Hess said that he felt that discussion of this could be postponed until next meeting.
NEW BUSINESS
Purchase of New Microfilm Carrier for Microfiche machine
Dr. Julian asked if this was a replacement. Ms. Thomas said that it was to convert a machine from microfiche only to microfiche and microfilm use. She said that this was because of declining microfiche use, and increasing demand for microfilm. Dr. Julian moved that it be purchased as described. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
Annual Audit for 2002
Ms. Thomas said that she had contacted the state auditor's office, and had been told that the library needed to request that the library be put on their bid list to do the 2002 audit. She said that she thought that the state would not be doing the audit this year.
Participation in the West Virginia Library Software Consortium
A white paper discussing the issues involved in joining the West Virginia Library Software Consortium had been distributed. Dr. Julian moved that the library follow the director's recommendation and ask to be included in the RFP as an addendum. Thus the automation vendors would provide bids with OCPL included and also without OCPL's participation. Mr. Baker seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
Evaluation of the Library Director
Mr. Hess said that he would prepare the initial evaluation for discussion by the Board at a later meeting.
Kanawha County Board of Education Lawsuit
Mr. Hess noted that one form of relief requested of the Supreme Court by the Kanawha County Board of Education was to void all the special library funding laws. He said that Kanawha County Public Library would file a Friend of the Court brief. The question of how the other libraries with special laws should get involved is up in the air. He said that he believed that the Library Commission should retain private counsel in support of the 10 libraries. He said the Attorney General would be defending the State Board of Education in the case. He said that he recommended sitting tight, and at the next meeting consider developments, and possibly again request that the Library Commission retain counsel.
Dr. Julian moved to adjourn at 9:00 PM.