OHIO COUNTY PUBLIC LIBRARY
February 12, 2002
Members Present:
Mr. Tom Stephan, Sr. Mary Jude Jochum, Dr. Charles Julian, Miss Sally Carroll.
Members Absent: Mr. Ted Hess
Also Present:
Dottie Thomas, Director; Louis Horacek, Assistant Director, Brian Reising, Shelley Garrison, Intelligencer reporter.
Call to order:
Dr. Julian called the meeting to order at 7:00 P.M.
Minutes
Sr. Mary Jude moved that the minutes of the January meeting be approved as distributed. Miss Carroll seconded the motion.
Vote:
| Mr. Hess | absent |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Financial Report:
The financial report was presented.
INVOICES AND WARRANTS
Mr. Stephan moved to approve the financial report and approve payment of invoices and warrants; Miss Carroll seconded the motion.
Vote:
| Mr. Hess | absent |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
PUBLIC COMMENTS
Mr. Brian Reising presented his concerns about unfiltered internet access for children.
DIRECTOR'S REPORT
Ms. Thomas’ written Directors Report was included in the Board packet mailed to members.
ANNOUNCEMENTS
Ms. Thomas said that income tax preparation by AARP volunteers had begun at the library. She said that repair on the slate on the side of the building near the outside book depository was complete.
Ms. Thomas noted that the mother of long-time employee Linda Baier, now retired, had passed away.
OLD BUSINESS
Flooring for Circulation Desk Area
Ms. Thomas presented a proposal from Shaeffer & Madama, Engineers and Architects, for the preparation of recommendations to fix the raised area around columns and the slate area in front of the circulation desk. The cost would not exceed $1500. Sr. Mary Jude moved to accept the proposal. Miss Carroll seconded. Mr. Stephan asked that the motion be amended to request the firm to preserve the existing slate area if at all possible. The amendment was accepted.
Vote:
| Mr. Hess | absent |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Auditorium Furniture Upgrade
Sample chairs were examined. Sr. Mary Jude moved that 100 Sauder Vantage Plylock Armless chairs, catalog number 702-8731, be purchased at $143.00 each. Miss Carroll seconded the motion. <
Vote:
| Mr. Hess | absent |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Pest Control Contract
Ms. Thomas presented proposals from a number of local area firms for monthly pest control service. Mr. Stephan moved that the proposal from Buckeye Exterminating Company be accepted. Miss Carroll seconded.
Vote:
| Mr. Hess | absent |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
NEW BUSINESS
Internet Use Policy
Ms. Thomas said that the Children’s Internet Protection Act required that the library review and if necessary revise its Internet Access Policy. Mr. Stephan proposed that the professional staff of the library prepare a report with pro’s and con’s of changes to the policy, as well as a draft policy. This was accepted as the consensus of the Board.
Legislative Issues
Mr. Stephan said that the Board was a body should present a letter to all local legislators and appropriate committee chairmen concerning legislation that challenges the library’s special funding law. He said that it should be signed by all Board members. Dr. Julian suggested that professional library staff should prepare the letter since they were most familiar with all the legislative issues.
Legislative Digest Request
Dr. Julian and Ms. Thomas presented a copy of the proposal that would be sent to the legislators. The Board agreed that the proposal as presented was acceptable (see attachment #1)
Patron Policy Revision
Ms. Thomas presented a proposed addition to OCPL’s Patron Policies concerning overdue and lost items:
“If library materials are reported lost during the loan period, the patron must pay for the lost materials before borrowing privileges will continue. Payment will be in the amount of the replacement cost of the item lost and payable in the form of cash or check. Replacement items donated to the library by the patron will not be accepted in lieu of payment for lost items.”
Sr. Mary Jude moved that the policy be amended as proposed. Mr. Stephan seconded.
Vote:
| Mr. Hess | absent |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Varian Fry Exhibit
Ms. Thomas presented information about a traveling exhibit from the National Holocaust Museum that will be displayed at the Ohio County Public Library May 5-17, 2002. (see attachment #2)
Repairs to Ventilation System
Ms. Thomas presented a proposal from H. E. Neumann Co. to repair damper linkages in the library’s heating/boiler system for $530.
Vote:
| Mr. Hess | absent |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
EXECUTIVE SESSION
Sr. Mary Jude moved that the Board go into Executive Session to discuss personnel issues. Mr. Stephan seconded the motion.
Vote:
| Mr. Hess | absent |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
The Board entered Executive Session at 8:20 p.m.and returned from executive session at 8:40 p.m.
Sr. Mary Jude moved that Dawn Andlinger’s salary be raised to $9.00/hr. because of her promotion to paraprofessional status. Miss Carroll seconded the motion.
Vote:
| Mr. Hess | absent |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Mr. Stephan moved to adjourn the meeting.
The meeting adjourned at 8:45 P.M.