OHIO COUNTY PUBLIC LIBRARY
Members Present:
Mr. Ted Hess, Mr. Tom Stephan, Sr. Mary Jude Jochum, and Dr. Charles Julian,
Members Absent:
Miss Sally Carroll.
Also Present:
Dottie Thomas, Director; Louis Horacek, Assistant Director, Shelley Garrison, Intelligencer reporter, and Robert Cupp, Trust Specialist from Wesbanco Bank.
Call to order:
Mr. Hess called the meeting to order at 7:05 P.M.
Minutes
Sr. Mary Jude moved that the minutes of the November meeting be approved as distributed. Dr. Julian seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | absent |
Financial Report:
The Financial Report was presented.
Mr. Robert Cupp, of Wesbanco Bank, presented a report on the Endowment Trust. See attachment #1.
INVOICES AND WARRANTS
Dr. Julian moved to approve the Financial Report and approve payment of invoices and warrants; Mr. Stephan seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | absent |
DIRECTOR'S REPORT
Ms. Thomas presented a written Directors Report. (See attachment #2)
OLD BUSINESS
Update on Capital Improvement Projects
Ms. Thomas reported that the painting of the auditorium ceiling had been completed.
Ms. Thomas said that she had an estimate from H. E. Neuman of $411 to fabricate and install a new boiler stack cap. Dr. Julian moved to accept the bid and procede. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | absent |
Ms. Thomas said that painting on some interior walls was being done by Carl Clark, maintenance staff person. So far the hallway on the main floor by the restrooms has been completed with the hallway by the elevator and technical services scheduled to be completed next.
Dr. Julian asked about the repair to the slate trim in the driveway area. Ms. Thomas said that Savage Construction had ordered the material and would schedule the work when the material came in.
Walking Books Project
Ms. Thomas said that Ohio Valley Interfaith Care Givers will send a flyer out to the people they serve advertising the initiation of the "Walking Books" program. The volunteers will help people fill out interest forms and OVICG volunteers and library staff will seletect the library materials for homebound patrons. The OVICG volunteers will deliver them.
Dr. Julian reported that the West Virginia Library Commission's search committee is screening applications for a new Executive Secretary. He reported that Duke Horstmeyer had been reappointed to the Commission. He also said that Emily Holroad from Princeton would replace Charles Pace as a Commissioner. He said there was still an unfilled seat from Huntington that will replace Alan Gould.
NEW BUSINESS
Reception for Legislators
Mr. Stephan said that the Dec. 19 date suggested for the Legislators' Reception posed a schedule conflict for him. The board agreed to reschedule it for January 3, 2002 at 4:30 PM. Ms. Thomas will invited the West Virginia legislators by letter.
Circulation Desk Flooring
Ms. Thomas said that Carpet Showcase had provided an estimate for the removal of the slate tile in front of the circulation desk along with the installation of rubberized tile. The total for removal of existing tile and installation of new is $3,784. Dr. Julian suggested postponing a decision until the January meeting so that more information could be gathered. Mr. Stephan suggested contacting the purchasing agent at Wheeling Medical Park.
Pest Control Service
Ms. Thomas said that a local company, Buckeye Exterminating, had asked to provide an estimate for pest control. Their proposal was for $75.00/month. Rentokil is currently the library's service provider, charging $103.00/month. The Board suggested that Ms. Thomas solicit bids from other local firms.
ALA Memberships
Dr. Julian said that he did not think it made sense to get an Institutional Membership, which would be $1,200. He moved to provide individual memberships for the four professional staff members and six WVLA memberships (four professional staff plus Lori Nicholson and Brigitte Mazure) Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | absent |
The meeting adjourned at 8:45 P.M.