OHIO COUNTY PUBLIC LIBRARY
Members Present:
Mr. Ted Hess, Mr. Tom Stephan, Sr. Mary Jude Jochum, Dr. Charles Julian, Miss Sally Carroll.
Members Absent: None
Also Present:
Dottie Thomas, Director; Louis Horacek, Assistant Director, Shelley Garrison, Intelligencer reporter.
Call to order:
Mr. Hess called the meeting to order at 7:00 P.M.
Minutes
Dr. Julian moved that the minutes of the October meeting be approved as distributed. Miss Carroll seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Financial Report:
The financial report was presented.
Dr. Julian noted that the first installment of the Legislative Digest funds had been paid, and that two quarters of Grants-in-Aid payments had been paid.
INVOICES AND WARRANTS
Dr. Julian moved to approve the financial report and approve payment of invoices and warrants; Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
DIRECTOR'S REPORT
Ms. Thomas presented a written directors report.
OLD BUSINESS
Capital Improvements
Ms. Thomas reported that the loading dock and emergency exit railings had been replaced and repaired respectively. She said that painting of the auditorium would been scheduled shortly, to be followed by carpet installation.
Ms. Thomas said that CBI had suggested replacing the table tops rather than purchasing new tables for the auditorium, and had proposed preparing a sample. Mr. Stephan said that if the table legs were good, it might be more economical. The Board agreed to get a sample of the work.
Ms. Thomas reported that she had a bid of $1,090 from Savage Construction to replace the broken slate in the exterior driveway wall near the garage door. Dr. Julian moved to procede with the work. Mr. Stephan seconded motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Ms. Thomas said that Jamison had looked at the slate in front of the circulation desk, and recommended replacing it with ceramic tile with a beveled edge. The cost would be $6,700. Mr. Stephan suggested looking into a rubbery floor covering he had seen. A decision was postponed until the next meeting.
Endowment Trust
Ms. Thomas said that she had a letter from Robert Cupp at Wesbanco offering to come to a meeting to discuss the endowment. Mr. Hess said that the Board should also meet with a representative of BankOne about the Morrow Trust.
WVLA Conference
Dr. Julian noted that the W. Va. Legislative Interim Committee on library funding was focusing on changing the school funding formula to accommodate School Boards that contributed to libraries under special funding laws.
Dr. Julian asked if the Board or Library Director historically had ever met with legislators before the annual legislative session to present library issues. He said that it might be good to tie it in with recognition of the Legislative Digest Grants.
Sr. Mary Jude said that she had been in a session at the WVLA Conference on literacy. She asked what OCPL's involvement with literacy was. Ms. Thomas said that she was a the board of Volunteers of America Literacy of Marshall and Ohio Counties, Inc., which operates out of the Wheeling YWCA.
Dr. Julian asked about the Friends group. Ms. Thomas said that the group had scheduled a meeting in October, but that the meeting had to be cancelled. She stated that she hopes the group will meet in the near future.
NEW BUSINESSS
Holiday Recognition for Staff
Dr. Julian moved that the Board give the same gift as last year. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | no |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Job Descriptions
Ms. Thomas said that she would be working with Sr. Mary Jude and Dr. Julian on new job descriptions as well as determinations of exempt and nonexempt status.
EXECUTIVE SESSION
Dr. Julian moved that the Board go into executive session to discuss personnel issues. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
The Board entered executive session at 8:10 and returned from executive session at 8:50.
The meeting adjourned at 8:50 P.M.