OHIO COUNTY PUBLIC LIBRARY
October 9, 2001
Members Present:
Mr. Ted Hess, Mr. Tom Stephan, Sr. Mary Jude Jochum, Dr. Charles Julian, Miss Sally Carroll.
Members Absent: None
Also Present:
Dottie Thomas, Director; Louis Horacek, Assistant Director, Michelle Blum, Intelligencer reporter.
Call to order:
Mr. Hess called the meeting to order at 7:00 P.M.
Minutes
Dr. Julian moved that the minutes of the August meeting be approved as distributed. Miss Carroll seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Financial Report:
The financial report was presented.
INVOICES AND WARRANTS
Dr. Julian moved to approve the financial report and approve payment of invoices and warrants; Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
DIRECTOR'S REPORT
Ms. Thomas presented a written directors report.
OLD BUSINESS
Capital Improvements
Ms. Thomas reported that carpet for both the auditorium and fiction/circulation area had been ordered.
She said that she received an estimate to clean the carpet, both the new carpet areas and the older carpet in the adult seating area and the adult non-fiction stacks, for $750. The older carpet has not been cleaned in the previous two years’ carpet cleaning. Mr. Stephan moved that the carpet in the all areas be cleaned. Dr. Julian seconded.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Ms. Thomas said that she had only received one estimate for painting the auditorium ceiling. She had sent out three other requests for bids, which had not been answered. The bid was from Karras, $2,395 for the white areas and $1,395 for the brown areas.
Mr. Stephan moved to accept the Karras offer, painting only the white areas, for $2,395. Dr. Julian seconded.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Ms. Thomas said that Jamison had looked at the slate in front of the circulation desk, and recommended replacing it with ceramic tile with a beveled edge. The cost would be $6,700. The Board agreed to consider this at a later meeting.
Ms. Thomas said that she had consulted with Deanna Taylor about selection of furniture for the auditorium. She said that both CBI and Ms. Taylor had suggested retaining the frames of the tables and replacing the tops. She said she would have more information at the next meeting.
Ms. Thomas said that the loading dock railing was being replaced. She also noted that repair of the broken slate in the wall in the driveway was being considered.
WVLC Update
Dr. Julian said that the search committee for a new Executive Secretary for the WVLC had met and that the job closing was October 31. He said that the evaluation process for the current cycle of the LSTA funding had begun. When it is finished, the WVLC staff will begin planning for the next cycle, beginning 2002. The WVLC is urging people to write to their Congressmen in support of LSTA reauthorization in 2002.
Mr. Stephan moved that the Board recommend to WVLC that the state’s subregional libraries for the Blind and Physically Handicapped be funded in the next LSTA Five-Year Plan. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Mr. Hess asked Ms. Thomas to draft a statement to that effect.
NEW BUSINESSS
Safety Meetings
Mr. Stephan moved that in view of the library’s experiences with Workers’ Compensation the board directs the director to have monthly safety meetings for the entire staff, to be conducted by the professionals on the staff, or others with expertise, in order to avoid human suffering, disruption to library operations and the costs of having a poor safety record. The meetings should also include ways to protect patrons from injury.
Dr. Julian seconded the motion.
Mr. Stephan said that these could be as short as 15 min., and could be repeated so that all staff could be included, rather that insisting on one general meeting for all staff members.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Morrow Trust and Endowment Trust
Ms. Thomas distributed the latest reports from the Morrow Trust and the Endowment Trust, both of which had suffered severe losses.
EXECUTIVE SESSION
Dr. Julian moved that the Board go into executive session to discuss personnel issues. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
The Board entered executive session at 8:40 and returned from executive session at 9:15.
Dr. Julian moved that Dawn Andlinger be made full time, that a part-time janitor be hired to work after hours, and to increase George Nicholson’s hours so that he would come in at 5 p.m. instead of 6 p.m.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
The meeting adjourned at 9:15 P.M.