OHIO COUNTY PUBLIC LIBRARY
August 14, 2001
Members Present:
Mr. Ted Hess, Mr. Tom Stephan, Sr. Mary Jude Jochum, Dr. Charles Julian, Miss Sally Carroll.
Members Absent: None
Also Present:
Dottie Thomas, Director; Louis Horacek, Assistant Director, Carly Amico, Intelligencer reporter.
Call to order:
Mr. Hess called the meeting to order at 7:05 P.M.
Minutes
Dr. Julian moved that the minutes of the June meeting be approved as distributed. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Financial Report:
The financial report was presented.
Mr. Stephan asked if the check for $6,000 sent to City-County Public Library, Moundsville was its allocation for the LSTA grant. Ms. Thomas said that it was.
INVOICES AND WARRANTS
Sr. Mary Jude moved to approve the financial report and approve payment of invoices and warrants; Dr. Julian seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
DIRECTOR'S REPORT
Ms. Thomas presented a written directors report.
OLD BUSINESS
Fund for Unrestricted Gifts
Dr. Julian asked that discussion of the new fund for unrestricted gifts be tabled until Board members had time to study the draft RFP that he had written along with Sr. Mary Jude.
Auditorium Upgrade
Ms. Thomas presented estimates for new carpet for the auditorium:
Carpet Unlimited---$6,500 glue-down or $7,400 with padding
Carpet Showcase---$5523.26 glue-down or $6468.77 with padding
CBI---$6839.20 glue-down or $7899.86 with padding
Mr. Hess asked Miss Carroll and Sr. Mary Jude to act as a subcommittee to decide on carpet color and to pick furniture.
Dr. Julian moved to accept the low bid, Carpet Showcase, with the carpet cemented to the floor, the color to be decided by the subcommittee.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
Capital Improvements
Ms. Thomas presented copies of proposed capital improvement projects presented at the May meeting. Dr. Julian moved that numbers 1, 5, 7, and 8 on the list (Restoration of ground beside sidewalk along Eoff Street, Railing for loading dock, Sealing of the parking lot, and carpeting for the main floor should receive first priority. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | no |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
WVLA and WVLC Activity
Ms. Thomas said that WVLA was working on final pre-conference preparation, such as the issue of West Virginia Libraries that contained the program for the conference. She said there would be an executive board meeting on September 14, and a meeting on October 10 kicking off the planning process.
Dr. Julian reported that the WVLC had named J. D. Waggoner as interim executive secretary. Dr. Julian would be heading the search committee for the next executive secretary. He said he thought a new person would be hired by next summer.
He said that there would be evaluation meetings about the LSTA five-year plan, and said it would be a good time to mention that LSTA funds could have been used to fund regional Blind and Physically Handicapped service, but had not.
Mr. Hess asked Ms. Thomas to investigate Federal Regulations and other considerations and draft a proposal for LSTA funding for regional Blind and Physically Handicapped services for the Board to consider at the next meeting.
Ms. Thomas said that she thought the WVLC was over-emphasizing technology over library services in its LSTA plans.
NEW BUSINESSS
There was no new business.
EXECUTIVE SESSION
Dr. Julian moved that the Board go into executive session to discuss personnel issues. Miss Carroll seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
The Board entered executive session at 8:10 and returned from executive session at 9:10.
Dr. Julian, moved to change the library’s policy on health insurance coverage as follows:
For all full-time employees, regardless of start date, the library will pay 100% of individual health insurance coverage, and 50% of any coverage for family members that do not exceed the cost of Employee-and-Spouse coverage.
Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | yes |
The meeting adjourned at 9:15 P.M.