OHIO COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MINUTES

July Board Meeting

July 10, 2001

Mr. Tom Stephan, Sr. Mary Jude Jochum, Dr. Charles Julian, Miss Sally Carroll.

Mr. Ted Hess

Also Present:

Dottie Thomas, Director; Louis Horacek, Assistant Director.

The consensus of the Board Members present was that Dr. Julian should chair the meeting. He called the meeting to order at 7:00 P.M.

Sr. Mary-Jude moved that the minutes of the June meeting be approved as distributed. Mr. Stephan seconded the motion.

Vote:

Mr. Hess	absent
Mr. Stephan	yes
Sr. Mary Jude	yes
Dr. Julian	yes
Miss Carroll	yes

Financial Report:

The financial report was presented.

Sr. Mary Jude moved to approve the financial report and approve payment of invoices and warrants; Miss Carroll seconded the motion.

Sr. Mary Jude noted that there was $3575 that had not been spent in the 2000-2001 fiscal year. Mr. Stephan said the money should go to Transfer to Capital. Ms. Thomas said that the amount was actually greater because the library’s income in the year had been greater than the amount provided for in the budget.

Vote:

Mr. Hess	absent
Mr. Stephan	yes
Sr. Mary Jude	yes
Dr. Julian	yes
Miss Carroll	yes

Mr. Stephan moved that the money remaining unspent at the end of the fiscal year be placed in the capital account. Sr. Mary Jude seconded the motion.

Vote:

Mr. Hess	absent
Mr. Stephan	yes
Sr. Mary Jude	yes
Dr. Julian	yes
Miss Carroll	yes

DIRECTOR'S REPORT

Ms. Thomas noted that she had been very busy with WVLA activities during the month. She said that here had been major repairs to the air conditioning system, but that no bill had been received.

Mr. Stephan asked if anything had come out of the discussion about the over-active air handler. Ms. Thomas said that she had recently received a quote, which could be discussed during the discussion of capital improvements.

Dr. Julian noted that the Friends of the Library would meet August 15 at 7 PM to discuss the proposed Walking Books program.

Ms. Thomas said that Sr. Mary Jude had given her a copy of an RFP for financial services to use as a model. Dr. Julian volunteered to develop the RFP. Mr. Stephan said it would be very important to work with a local financial institution, and that fees would be an important consideration.

Dr. Julian said that he had talked to Holly McCluskey at the Oglebay about the painting. She said that Oglebay had a smaller version of the painting (there were three versions of the painting done) and was not interested in having another. She had recommended giving it to the state.

Dr. Julian said that had he examined the painting and felt that it was too large to be properly exhibited in the library and also he felt that the library would not be able to provide the security it required. He said that it appeared to be in need of a large amount of work to properly restore it.

He said that it was his recommendation that the Library Board give it to the Department of Culture and History as they had requested.

Mr. Stephan moved that the painting be given to the Department of Culture and History. Miss Carroll seconded the motion.

Dr. Julian said it should be noted that painting was given to the state as a "Gift of the Citizens of Wheeling."

Vote:

Mr. Hess	absent
Mr. Stephan	yes
Sr. Mary Jude	yes
Dr. Julian	yes
Miss Carroll	yes

WVLA and WVLC Activities

Ms. Thomas said that she had traveled to Canaan Valley resort preparing for the conference.

Ms. Thomas said that the Library had received $10,000 of Legislative Digest money for improvements to the auditorium. The amount requested had been $35,000. She said that new carpet, in her opinion the first priority, would take up most of the $10,000. She suggested that at least furniture be purchased from the Library’s capital improvement funds. Dr. Julian said that it would show good faith with the legislators to at least match their money.

Ms. Thomas said that WorkZone had approached her about the furniture, and had provided several proposals, all under $10,000.

Dr. Julian said that the bids should be taken for the furniture.

Sr. Mary Jude asked if the library had the money available. Ms. Thomas said that more than enough had been transferred to the capital account at the end of the fiscal year.

Mr. Stephan moved that a total of $30,000 be allocated for renovation of the auditorium, including the $10,000 from the state, considering the appropriateness of each item to be purchased, not committing to any specific item or vendor.

Sr. Mary Jude seconded the motion.

Vote:

Mr. Hess	absent
Mr. Stephan	yes
Sr. Mary Jude	yes
Dr. Julian	yes
Miss Carroll	yes

Capital Improvements

Ms. Thomas presented the quote for the addition of filter racks to two separate units of the air handler system, for $4,626.00. Mr. Stephan said that the filters would reduce the pressure differences by reducing the air flow.

Mr. Stephan moved to proceed with the work. Sr. Mary Jude seconded the motion.

Vote:

Mr. Hess	absent
Mr. Stephan	yes
Sr. Mary Jude	yes
Dr. Julian	yes
Miss Carroll	yes

Ms. Thomas said that she felt that of the capital improvement projects presented at the previous meeting, only the railing for the load dock was urgent. She said that she had received a proposal to replace the railing on the loading dock, and to use parts from the old railing to replace lost portions of the railing at the emergency exit in the driveway. The total amount for parts and labor was $5,500.

Sr. Mary Jude moved to proceeded with the project. Mr. Stephan seconded the motion.

Vote:

Mr. Hess	absent
Mr. Stephan	yes
Sr. Mary Jude	yes
Dr. Julian	yes
Miss Carroll	yes

NEW BUSINESSS

There was no new business.

Sr. Mary Jude moved that the Board go into executive session to discuss personnel issues. Miss Carroll seconded the motion.

Vote:

Mr. Hess	absent
Mr. Stephan	yes
Sr. Mary Jude	yes
Dr. Julian	yes
Miss Carroll	yes

The Board returned from executive session at 8:35.

Mr. Stephan moved that the Board appoint a committee of Dr. Julian, Sr. Mary Jude and Ms. Thomas to develop a proposal about family medical insurance coverage for employees. Sr. Mary Jude seconded the motion.

Vote:

Mr. Hess	absent
Mr. Stephan	yes
Sr. Mary Jude	yes
Dr. Julian	yes
Miss Carroll	yes

The meeting adjourned at 8:40 P.M.