June 12, 2001
Mr. Ted Hess, Mr. Tom Stephan, Sr. Mary Jude Jochum, Miss Sally Carroll.
Dr. Charles Julian. Miss Carroll left the meeting at 8 PM
Dottie Thomas, Director; Louis Horacek, Assistant Director. Michelle Blum, Intelligencer reporter; maintenance supervisor Carl Clark.
Call to order:
Mr. Hess called the meeting to order at 7:00 P.M.
Sr. Mary-Jude moved that the minutes of the May meeting be approved as distributed. Miss Carroll seconded the motion.
|Sr. Mary Jude||yes|
Presentation by Carl Clark
Mr. Clark presented a statement asking the board to reconsider its decision to discontinue family medical benefits beginning in the 2001-2002 fiscal year.
At 7:10 PM Sr. Mary-Jude moved, and Miss Carroll seconded, that the Board go into executive session to consider personnel issues raised by Mr. Clark.
At 7:45 PM the Board returned from executive session.
Mr. Stephan moved that the Board study the issue of family medical coverage for employees hired before 1992, and temporarily reinstate the coverage until more information is gathered and a final decision made. Sr. Mary Jude seconded the motion.
|Sr. Mary Jude||yes|
The financial report was presented.
Mr. Hess noted that the library was 21% over budget for periodicals, and said the director should stay on top it.
INVOICES AND WARRANTS
Sr. Mary Jude moved to approve the financial report and approve payment of invoices and warrants; Mr. Stephan seconded the motion.
|Sr. Mary Jude||yes|
Ms. Thomas distributed a written Director’s Report (see attached).
Ms. Thomas noted that an Interim Committee of the West Virginia Legislature was studying library funding, and was especially concerned with West Virginina Public Libraries which have special funding laws. She said that apparently there was pressure from some County Commissions and Boards of Education to repeal such laws. Ten of the ninety-eight public libraries in West Virginia have dedicated funding laws.
Fund for Unrestricted Gifts
Ms. Thomas said that the library had received $194,844.84 from the estate of Jane Fritz. Mr. Stephan and Dr. Julian had been appointed to study where and how to handle the new fund.
Mr. Stephan suggested United Wealth Management Group of United National Bank. He noted that the library used Bank One and Wesbanco for other funds. He suggested placing $50,000 for liquidity, $50,000 in long-term fixed income, and the rest in good equity stocks.
Mr. Hess said he had a request from Bob Klug at BankOne to be permitted to make a presentation about handling the Fritz bequest. Mr. Hess said that he thought that the money management of the proposed new "Living Library Assurance Fund" should be put out to bid.
Sr. Mary Jude said that she would get information on or copies of the Request for Proposals for a similar project that she was involved with in connection with another community organization.
Ms. Thomas said she would check on any legal requirements for the bidding process.
Mr. Hess said that the matter would be considered further at the next meeting.
2001-2002 Budget Adjustment
Ms. Thomas said that when the budget had been passed at the last meeting, that it had been suggested that the interest income from the Endowment Trust might be over-estimated. She said that she had received an estimate that was approximately $10,000 higher that the estimate used in preparing the budget. She asked if the Board wished to adjust the 2001-2002 budget to reflect this.
The consensus of the Board was that there was no need to make a change.
Reconsideration of the Siege of Fort Henry painting on loan to West Virginia Division of Culture and History
Mr. Stephan said that since Dr. Julian had researched the issue, the Board should wait until he was available to discuss it.
Mr. Stephan said that the library should get an architect’s opinion before considering any change to the Hess Room, because the space had been intended as a potential stairway to a possible second story.
Mr. Hess said that Ms. Thomas should consult the original plans for the building.
Update on West Virginia Library Commission
Ms. Thomas said that WVLC business had been discussed in the Director’s Report.
There was no new business.
The meeting adjourned at 9:05 P.M.