OHIO COUNTY PUBLIC LIBRARY
May Board Meeting
May 8, 2001
Members Present:
Mr. Ted Hess, Mr. Tom Stephan, Sr. Mary Jude Jochum, Dr. Charles Julian
Members Absent:
Miss Sally Carroll.
Also Present:
Dottie Thomas, Director; Louis Horacek, Assistant Director. Carly Amico, Intelligencer reporter; Jack Bodkin and Janet Roset of Bodkin, Wilson and Koznicki.
Call to order:
Mr. Hess called the meeting to order at 7:00 P.M.
Minutes
Dr. Julian moved that the minutes of the April meeting be approved as distributed. Mr. Stephan seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | absent |
Financial Report:
The financial report was presented.
INVOICES AND WARRANTS
Sr. Mary Jude moved to approve the financial report and approve payment of invoices and warrants; Dr. Julian seconded the motion. The motion passed unanimously.
Presentation of Auditor’s Report
Jack Bodkin and Janet Roset from Bodkin, Wilson and Koznicki presented the recently completed audit report for the year ending June 30, 2000.
Dr. Julian moved to accept the auditor’s report. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | absent |
DIRECTOR'S REPORT
Ms. Thomas distributed a written director’s report (see attached).
OLD BUSINESS
Fund for Unrestricted Gifts
Mr. Stephan presented the following motion:
I move that we establish the "OCPL Living Library Assurance Fund" and open an account at a financial institution to be named.
The source of deposits for this fund would come from any gifts, contributions, bequests, grants, trusts or any other monetary source, the donor of which has not restricted the use thereof.
The Library Board of Trustees will make decisions as to which transactions will be deposited in this fund. Fines, reimbursements for lost books, relatively small memorials (identified or not) will continue to be counted as current revenues in deposits and monthly reports.
The purpose of this fund will be to provide a source of funds to counter any negative developments in basic statutory tax support, support needs that may result from the state of the art and technical developments, unplanned or unbudgeted capital, operational or maintenance expenses, unexpected and unbudgeted costs due to new government regulations, or other needs which have not been anticipated.
Dr. Julian asked if funds from the current budget should be moved to the fund to start it up. Mr. Stephan said he did not think so. Mr. Hess said he understood it to refer to future gifts and bequests.
Dr. Julian said a document should be developed that describes the fund for the record and for guidance in use of it in the future. Mr. Hess agreed. Dr. Julian volunteered to developed the document with Mr. Stephan and Ms. Thomas assisting.
Ms. Thomas asked how the new fund would relate to the current capital account. Mr. Stephan said that the Capital Account comes from tax money and should remain entirely separate from the Living Library fund.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | absent |
2001-2002 Budget
Ms. Thomas presented the proposed 2001-2002 budget. Dr. Julian moved to approve the budget. Sr. Mary Jude seconded the motion.
Mr. Stephan asked if income from the Endowment Trust was correctly estimated in light of stock market problems.
Dr. Julian amended his motion to approve the proposed budget with the proviso that it might me revised if the financial situation warranted.
Ms. Thomas indicated that she would contact Wesbanco for verification of anticipated income in 2001/20012 fiscal from the Endowment Trust. She also state that if the Expenditure Budget needed to be adjust in light of that information an adjustment could be made to the budgeted amount of the "Transfer to Capital" line item.
Mr. Stephan seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Sr. Mary Jude | yes |
| Dr. Julian | yes |
| Miss Carroll | absent |
NEW BUSINESSS
Capital Projects
Ms. Thomas presented a list of capital improvements
CAPITAL PROJECTS 2001-2002
| Restoration of ground near Eoff St. sidewalk | No cost yet | Computer replacements (4) | $5,200 | Computer for bookmobile | $1,400 | Computer tables | $1,722 | Emergency exit porch rails | $1,700 | Hess Room expansion | $3,500 | Resealing and repainting parking lots | $2,250 | Carpeting (Main floor) | $8,272 | End-caps for adult shelves | $10,260 | Auditorium upgrade: | Carpet | $8,153 | Round tables (20) | $4,860 | Rectangular tables (10) | $2,310 | Chairs | $8,700 | Overhead projector | $375 | Slide projector | $475 | Total | $24,873 | Auditorium upgrade | |
LCD Projector | $4,000 | Projector screens | $1,000 | Total | $5,000 | TOTAL | $64,177 |
Dr. Julian said that the loading dock needed new railings.
Dr. Julian asked how much shelf space would be gained in remodeling the Hess Room. He said he would like the staff to develop a white paper about moving the Wheeling Room into the Hess Room.
Mr. Stephan said that he felt moving the Wheeling Room into the Hess Room would make it difficult to use the space for a stairwell if a second floor was added to the library. The area was proposed as a stairwell when the building was designed.
Request for Resealing the Parking Lots
The Board agreed that resealing the parking lots could wait.
WVLC Workshops and June 8 WVLC Meeting at WJU
Mr. Stephan suggested trying to get the WVLC Workshop speaker on "difficult people," Patrick Nestor, from the WVU Extension Service, Jackson’s Mill, to come to the library to speak to the entire staff.
Library Privileges for Patron
Ms. Thomas said that a library patron who had been barred from the library because of repeated behavior problems was going to be allowed to return with his case worker if Board members had no problem with it. She said it would be made plain that he could not come in by himself.
Warwood Library
A possible new location for the Warwood Library was discussed. Ms. Thomas agreed to gather all relevant data for the June Board meeting.
Dr. Julian moved to adjourn. The meeting adjourned at 9:45 P.M.