September Board Meeting
September 12, 2000
Mr. Ted Hess, Mr. Tom Stephan, Sr. Mary Jude Jochum, Dr. Charles Julian.
Miss Sally Carroll.
Dottie Thomas, Director; Louis Horacek, Assistant Director, Honey Louistau, Darryl Goetz.
Call to order:
The meeting was called to order by Mr. Hess at 7:00 PM
Dr. Julian moved that the minutes of the August 8 meeting be approved Mr. Stephan seconded the motion.
|Sr. Mary Jude||yes|
The financial report was presented.
INVOICES AND WARRANTS
Dr. Julian moved to approve the financial report and approve payment of invoices and warrants; Sr. Mary Jude seconded. The motion passed unanimously.
Ms. Thomas distributed a written Director's Report.
In regard to misbehavior and vandalism by some of the students in the GED Class held in the library Dr. Julian suggested a letter to the school system expressing concern. Sr. Mary Jude said that the library needed a paper trail in this matter.
Dr. Julian moved that a letter of concern be written from the Library Board to the Board of Education inviting solutions to the problems being experienced with the GED program. Sr. Mary Jude seconded the motion.
|Sr. Mary Jude||yes|
Ms. Thomas said that payment for the first quarter of the Legislative Digest funds, amounting to $2380.00 had been received.
Dr. Julian moved that the security system be purchased out of capital funds and that the capital funds would be replenished as the Legislative Digest funds came in. Sister Mary Jude seconded the motion.
|Sr. Mary Jude||yes|
Dr. Julian reported on the West Virginia Library Commission meeting. He said the major topic of discussion was the budget improvement package. He said there was doubt whether it would receive full support from the library community. Dr. Julian reported that the actual WVLC budget had not been presented to the Commission for approval because Mr. Price believes that the Commissioners have no authority over the "baseline" budget. Their authority only extends to approval of the Budget Improvement Package.
Ms. Thomas presented a quote for new bathroom floors from Jamison Carpet. The total was $7,000, not counting any plumbing. She said that Jamison Carpet declined to prepare a quote for removal of the existing tile floor and laying of a new one because removal of the existing floor would require the current ceramic tile to be "air-chisel" hammered out and Jamison Carpet was unwilling to do that. She said that, when consulted, Carpet Showcase had also said that they could not give an exact estimate for removal of the existing floor since there was no way to determine the degree of difficulty or length of time required in removing the existing tile.
Ms. Thomas said the quote for new restroom stalls was $10,726.33.
She reported that carpet for the auditorium would be $7912.25. Dr. Julian asked if anyone remembered why carpet had been installed there in the first place. When no Board members could remember, he suggested removing the existing stained carpet, and using the good tile floor under it, at least on a trial basis.
Ms. Thomas said that $26,883 had been transfered to capital at the end of last budget year, in June, 2000. The current budget provides for a transfer of $42,885.
Mr. Hess said that the library needed a firm figure for any plumbing connected with new floors in the restrooms. Mr. Stephan suggested asking Jamison Carpet to be the general contractor and make the plumbing arrangements.
Computer Replacement Plans
Mr. Horacek presented a plan for upgrading computer equipment in the library to allow the new release of Athena to be installed, and to replace obsolescent computers.
Dr. Julian requested an inventory of computer equipment.
Mr. Hess suggested having Jane Kraina come to a Board meeting to discuss the issue.
Mr. Hess asked for a cost figure for year one of the plan for the capital budget.
Dr. Julian said that someone from the CIS department at NTTC could look over the library's computers.
Friends of the Library
Dr. Julian said that the Friends of the Library would have a membership meeting on Oct. 2 to elect permanent officers.
Dr. Julian reported that he had sent a letter to David Wharton declining the offer of the house next door for the library. He suggested approaching the owners of Warwood Plaza to inquire about lease or rental prices of storefronts thre. However, the current branch site in the lower level of Progressive Bank is still currently satisfactory.
Fall WVLA Conference
Dr. Julian reported that he would be a speaker at the WVLC training sessions, called "Library Basics," for non-degreed library directors at Jackson's Mill.
Dr. Julian moved to adjourn at 8:35 p.m.