June Board Meeting
June 13, 2000
Mr. Ted Hess, Mr. Tom Stephan, Sr. Mary Jude Jochum.
Dr. Charles Julian, Miss Sally Carroll,
Dottie Thomas, Director; Louis Horacek, Assistant Director, Honey Louistau, Tom Jewell, Intelligencer Reporter.
Call to order:
The meeting was called to order by Mr. Hess at 7:05 PM
Mr. Hess asked that on page 6, his request to Sr. Mary Jude and Dr. Julian be changed to read: Mr. Hess asked Sr. Mary Jude and Dr. Julian to meet with Ms. Thomas to conduct a personnel review in order to address certain issues arising during the Board's consideration of the proposed budget.
Mr. Stephan moved that the minutes of the May meet be approved as amended. Sr. Mary Jude seconded.
|Sr. Mary Jude||yes|
The financial report was presented. Mr. Hess noted that there was a $100 contribution from the Friends reported. Ms. Thomas said that it was a donation to the Friends of the Library that had to go into the Library's account until the group was formally organized. Mr. Hess said he thought that such transactions should be reported differently, since they represented money that was not available to the Library.
INVOICES AND WARRANTS
Sr. Mary Jude moved to approve the financial report and approve payment of invoices and warrants; Mr. Stephan seconded. The motion passed unanimously.
Ms. Thomas distributed a written Director's Report.
Mr. Stephan asked how the plans for renovation of the restrooms was proceeding. Ms. Thomas said that Jamison Carpet had never provided an estimate. She said that Carpet Showcase was working on an estimate. Mr. Stephan said she should speak directly to Mr. Jamison.
Mr. Hess asked about refinishing the outside doors. Ms. Thomas said there was no progress to report.
Mr. Hess asked if Ms. Thomas had received an opinion from the auditor about whether computers should be purchased from Operating Funds or Capital Funds. Ms. Thomas said she had not. Mr. Stephan said he thought it was a matter of personal preference. He said that the life span of computers was long enough to consider them capital expenditures rather than operating expenses.
Mr. Hess presented a letter from Circuit Clerk Brenda Miller reappointing Sr. Mary Jude to the Library Board.
2000-2001 Capital Improvements List
Ms. Thomas said that in December the Library would have to purchase two microfilm reader printers that had been on lease-purchase. The cost would be $4695.
Ms. Thomas said she had a quote on carpet for the auditorium. Because the floor is tile, the carpet should be installed with padding, because glue-down installation would ruin the tile. The cost would be $6700 with glue-down, or $7500 with padding.
She also had an estimate for carpet for the area between the circulation desk and the 16th St. entrance of $8200.
Ms. Thomas said she had no estimates on the restroom renovation.
She said that there was also a need for new furniture for the auditorium, because the chairs were beginning to break.
Mr. Hess asked that consideration of the budget be postponed until after new business was considered.
Revision of Personnel Policy
Ms. Thomas presented a change in the personnel manual relating to how part-time employees were paid for holidays, to bring the policy in-line with actual practice. Mr. Stephan said he wished to consider it more. Mr. Hess asked that it be put on the next month's agenda, and Miss Carroll and Dr. Julian receive copies before the meeting.
Ms. Thomas presented quotes on a security system for the library, resulting in a request from the President of Wheeling Area Genealogical Society. The cost would be $549.00 to cover only the Wheeling Room, and $2723.00 for the whole building. Mr. Hess asked that the absent members be provided copies of the estimate.
Mr. Hess said the Sr. Mary Jude and Dr. Julian had met with Ms. Thomas and the professional staff to address various personnel issues that had come up in discussion of the budget at the May meeting. Board members had been provided with a confidential report of the subcommittee.
Ms. Thomas said that funds from the Morrow Trust for the 1999-2000 year had been sent to the library.
She provided a letter from Mr. Robert Cupp at Westbanco estimating income from the endowment trust at $50,000 for the coming year, an increase from $42,000.
Ms. Thomas said that the final projection of state aid was $203,993, which was $199 lower than previous estimates.
Ms. Thomas presented changed budget documents, reflecting the increase in endowment trust income and the decrease in Grants in Aid. The total income has changed from $898,605 to $909,006.
Because computer purchases were to be made from Capital Funds, the technology line was reduced from $25,000 to $10,000. Audio book purchases were increased to $12,000, and video to $4,401. The transfer to capital was increased to $39,058.
At 8:20 Sister Mary Jude moved that the library go into Executive Session to address the personnel portion of the budget. Mr. Stephan seconded. The motion carried unanimously.
The Board returned to regular session at 9:05 and adjourned.