>Also Present:
Dottie Thomas, Director; Louis Horacek, Assistant Director, Tom Jewell Wheeling Intelligencer reporter; Jane McLean, Sally Carroll.
Call to order:
The meeting was called to order by Mr. Hess at 7:00 PM
Minutes
Dr. Julian moved that the minutes of the January meeting be approved as modified. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Dr. Julian | yes |
| Sr. Mary Jude | yes |
Financial Report:
The financial report was presented. Ms. Thomas noted that there were two expenditures from capital funds: payment for the new carpet in the reference area and two display units in the children's section.
INVOICES AND WARRANTS
Dr. Julian moved to approve the financial report and approve payment of invoices and warrants; Mr. Stephan seconded. The motion passed unanimously.
DIRECTOR'S REPORT
Ms. Thomas presented a written director's report (attached).
OLD BUSINESS
Price Quote on Stalls for Main Floor Restrooms
Ms. Thomas presented two quotes from American Sanitary. The Duraline series would cost $3,354.69 for the women's restroom and $1,751.76 for the men's. The Designer series would cost $2,263.84 for the women's and $1,212.69 for the men's. Freight would be approximately $250 and installation would be $250-300 for the men's and $400-500 for the women's.
Sr. Mary Jude said that stainless steel should be investigated because it would be more durable. Dr. Julian said that laminate should not be purchased because it would not last. Dr. Julian also said we should have a firm quote on installation.
Dr. Julian suggested that Jamison Floor and Wall should be approached for suggestions on restoring the tile floor in the men's restroom.
Report on Outdoor Lighting and Price Quotes
Ms. Thomas presented a plan from American Electric Power for 4 pole-mounted lights (attached). There would be no installation charge, only a monthly addition to the electric bill.
Dr. Julian moved adopting the proposed plan. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Dr. Julian | yes |
| Sr. Mary Jude | yes |
Restoration of Wooden Entry Doors
Ms. Thomas reported that she had solicited an estimate from Ye Olde Renovators, but had not received it.
Dr. Julian suggested getting more estimates. Mr. Stephan suggested asking Charles Monfredi for a list of painting contractors.
Dr. Julian asked how work with collection agency was proceding. Mr. Horacek said that 14 individuals had been turned over to the collection agency. One of them had returned materials and paid all fines, and three others had returned all or most their materials but had not yet paid their fines.
Dr. Julian asked how reorganization of the Friends of the Library group was proceding. Ms. Thomas said that it was on hold until the end of the legislative session.
NEW BUSINESS
Filling Unexpired Board Term
Mr. Stephan moved that Sarah S. (Sally) Carroll be appointed to fill the vacant Board position expiring June 30, 2003. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Dr. Julian | yes |
| Sr. Mary Jude | yes |
Election of Board Officers
Dr. Julian nominated Mr. Hess for chairman. Mr. Stephan seconded.
Mr. Stephan nominated Dr. Julian for secretary-treasurer. Sr. Mary Jude seconded the nomination.
Sr. Mary Jude moved that nomination be closed. Mrs. Carroll seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Dr. Julian | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
Sr. Mary Jude moved that the two nominees be elected. Miss Carroll seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Stephan | yes |
| Dr. Julian | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
Prices for Car Rentals
Ms. Thomas distributed a list of prices of car rentals from various local firms. Dr. Julian said that he felt there was no need for Board action except to authorize Ms. Thomas to rent a car if the price would be lower than the mileage expenses of using a personal vehicle. There were no objections. Dr. Julian suggested that she also check with Enterprise Rentals.
Professional Library Association Memberships
Ms. Thomas asked if the Board was interested in paying for WVLA memberships for Jennifer Taylor and Christina George because they are in an MLS program. The feeling of the Board was that they did not wish to pay for any more professional membership.
WVLC Meeting and Legislative Issues
Ms. Thomas reported on the WVLC meeting held earlier in the day. She said that around 150 people had attended. There was general concern about libraries not receiving Grants-in-Aid because of a lack of local funding. This had come up because Pine Grove Public Library and Hundred Public Library had been told that they would lose state funding if they did not receive $5,000 locally. The Commission stated that no libraries would be closed. There was also discussion of the 20% administrative fee that affiliate libraries had to pay to a service center library. This was an issue because Weston Public Library had been reclassified as an Affiliate and would therefore lose 20% of their state funding to a Clarksburg-Harrison County Public Library.
Dr. Julian reported that Legislative Day would be Feb. 15, and that WVLA would be asking for an increase in Grants-in-Aid. The state libraries $17 Million improvement package had not been approved by the governor.
Mr. Hess asked that Ms. Thomas prepare a fact sheet to aid Board members writing to legislators.
Dr. Julian distributed copies of the request for legislative digest funds that would be presented to legislators. This would be for $25,000 for a new security system for the library.
Miss Carroll said that Sally Holloway Campbell had offered to help in the restoration of the Holloway Japanese Garden. Ms. Thomas said that she would investigate what needed to be done.
Dr. Julian moved to adjourn.
The meeting adjourned at 8:30 p. m.
|Board Minutes Page
|OCPL Home Page|
