OHIO COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MINUTES

June Board Meeting

June 10, 2003

Vote:

Mr. Hess	yes
Sr. Mary Jude	yes
Miss Carroll	yes
Mr. Baker	yes

Financial Report:

The financial report was presented.


INVOICES AND WARRANTS

Sr. Mary Jude moved to approve both financial reports and approve payment of invoices and warrants;  Miss Carroll seconded the motion.

Vote:

Mr. Hess	yes
Sr. Mary Jude	yes
Miss Carroll	yes
Mr. Baker	yes

REPORT ON BANKONE FUNDS

Robert Klug, trust officer at BankOne reported on the former Morrow Fund money. He said that he was continuing the previous allocation of 60% equity, 35% fixed income and bonds, and 5% money market. He said that the value had risen from around $430,500 in March to approximately $472,000.

Mr. Hess said that the Board would develop investment guidelines for the funds, which would depend on what the Board intended to do with the money.

Mr. Klug said that the library had been receiving about $13,000 a year from the funds, which the current allocation would permit. He said that 60-70% equities would be good in the situation, the equities allowing the library to benefit from market upswings, the bonds cushioning any downturns.

DIRECTOR'S REPORT

Ms. Thomas' distributed a written Directors Report. (Attachment #1)

Ms. Thomas also distributed a report prepared by the Children's Department.

ANNOUNCEMENTS

Mr. Hess noted that Miss Carroll had been reappointed to a full term on the board and that Mr. Charles Monfradi had agreed to join the board to fill the unexpired term of Dr. Julian.

OLD BUSINESS

Report on Capital Improvement Projects

Ms. Thomas said that the on-going projects had been covered in the Director's Report, except for the electrical work in Technical Services, for which Erb Electric had provided an estimate of $1,600-$2,000.

Sr. Mary Jude moved to accept proposal from Erb Electric, for work up to the cost of $2,000. Miss Carroll seconded the motion.

Vote:

Mr. Hess	yes
Sr. Mary Jude	yes
Miss Carroll	yes
Mr. Baker	yes

Remodeling of the Hess Room

Mr. Hess asked if there were blueprints for the Morrow Room. Ms. Thomas said that there were none in the library, and she could contact the architects who did the work. Mr. Baker suggested checking with BankOne on the odd chance that they had them since they been involved in paying for the work.

Mr. Baker said that a possible donor had come to the library and spoken with him and Ms. Thomas about remodeling the Hess Room to house the Wheeling Collection. He said it was possible that they would hear from the donors by the end of the month. He said that the donors were agreeable to the way the plans for the room had been sketched out so far, so he saw no need to delay further planning for the room.

Mr. Hess asked Ms. Thomas to continue searching for blueprints for the Morrow Room.

Mr. Hess said that Ms. Thomas should prepare letters regarding the Social Security building.

2003-4 Annual Budget

Ms. Thomas presented a proposed budget including a 3% cost of living adjustment for staff.

Sr. Mary Jude asked how the 35 hour work week had come about. Ms. Thomas said that it worked well with the hours that the library was open, since it allowed people to come in a 9 am when the library opened and leave at a typical quitting time of 5 pm.

Mr. Baker asked if the questions about maintenance of effort at the last meeting had been answered. Ms. Thomas said that income had to be $1.00 more last year, but that she did not know what the state would require this year. At one point in the past they had based it upon expenditures.

Mr. Baker said the 3% cost of living adjustment was very conservative. He moved that the library adopt the proposed budget with the 3% COLA. He said it could be amended if the adjustment later proved to be too small. Sr. Mary Jude seconded the motion.

Vote:

Mr. Hess	yes
Sr. Mary Jude	yes
Miss Carroll	yes
Mr. Baker	yes

NEW BUSINESS

Vacancy on the Board

Sr. Mary Jude moved to appoint Charles Monfradi to fill the Board term ending June 30, 2004. Miss Carroll seconded the motion.

Vote:

Mr. Hess	yes
Sr. Mary Jude	yes
Miss Carroll	yes
Mr. Baker	yes

Clarksburg Weirton Automation Consortium

Ms. Thomas said that she and Mr. Horacek had attended a meeting in Morgantown to open the proposals from automation vendors. She said that it was obvious to her that there would be no need for sudden decisions as the process would be long and involved.

The meeting adjourned at 8:15 PM.