OHIO COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MINUTES

April Board Meeting

April 8, 2003

Vote:

Mr. Hess	yes
Sr. Mary Jude	absent
Dr. Julian	yes
Miss Carroll	yes
Mr. Baker	yes

Financial Report:

The financial report was presented.


INVOICES AND WARRANTS

Mr. Baker moved to approve both financial reports and approve payment of invoices and warrants; Dr. Julian seconded the motion.

Vote:

Mr. Hess	yes
Sr. Mary Jude	absent
Dr. Julian	yes
Miss Carroll	yes
Mr. Baker	yes

DIRECTOR'S REPORT

Ms. Thomas' distributed a written Directors Report. (Attachment #1)

Ms. Thomas also distributed a report prepared by the Children's Department.

ANNOUNCEMENTS

Ms. Thomas passed around a thank you note from the faculty of Ritchie School for the libraries bookmobile service. The bookmobile visits the school for an entire day every other Friday. Fridays are normally re-stocking days for the bookmobile. In the past, the bookmobile did not schedule any stops on Fridays.

OLD BUSINESS

Moving the Wheeling Room Collection to the Hess Room

Ms. Thomas distributed a report on the Wheeling Room prepared by Mr. Horacek, including a possible arrangement of the present Hess Room to house the collection.
Dr. Julian asked how Ms. Thomas proposed to pay for the project. Ms. Thomas said that the funds would have to come from the Capital Account. Mr. Julian asked if those funds were sufficient. Mr. Hess said that the account was fairly healthy. Mr. Baker said that support from the Hess family was also a possibility. He said that the library should apply to the Community Foundation for Hess family funds that the foundation administers.
Dr. Julian said that he would like the staff to prepare a further report addressing possible use of the present Wheeling Room if the collection is moved, and a report concerning how a new Hess/Wheeling Room would be used. When completed, this report would would help in communicating with an architect. He offered to facilitate a brainstorming session as preparation for writing the report.

Update on the Morrow Trust

Ms. Thomas distributed a report on the Morrow Trust funds which had been prepared by Robert Klug of BankOne. She also passed out a proposal from Security National Trust Company to discuss handling the funds.
Mr. Hess said that he was comfortable with leaving the funds with BankOne for now and this would allow time to make further plans.
Mr. Baker moved that the library continue to have BankOne administer the funds as they had been administered up till now for one year. At the end of a year, the trustees could review the arrangement and a make a decision at that time about the future of the funds.
Dr. Julian seconded the motion.

Vote:

Mr. Hess	yes
Sr. Mary Jude	absent
Dr. Julian	yes
Miss Carroll	yes
Mr. Baker	yes

NEW BUSINESS

Repair to the Sidewalks and the Pavement in the Entrance Area

Ms. Thomas said that working with Savage Construction, she had identified a number of areas in the sidewalks along 16th Street and Eoff Street and in the entrance walkways, that needed repair. She said that the quote was for $4,290, which would include replacing several entire sections of sidewalk rather than just patching them.
Mr. Baker asked how the work would be paid for. Ms. Thomas said that it would come out of Capital Improvement money.
Dr. Julian moved that Ms. Thomas should get a second bid on the same work, possibly from Walters Construction, and authorized her to accept the lower bid and proceed with the work. Miss Carroll seconded the motion.

Vote:

Mr. Hess	yes
Sr. Mary Jude	absent
Dr. Julian	yes
Miss Carroll	yes
Mr. Baker	yes

Capital Money Market Account

Ms. Thomas said that difficulties had arisen with the Capital Money Market checking account with Wesbanco because it only allowed three checks to be written monthly. Ms. Thomas spoke to a representative at WesBanco this month and she confirmed that the bank would definitely not allow any more than three checks to be written on this account monthly.  The account earns 2.13% APR with an annual yield of 2.15%. If this account is changed to a regular checking account it would earn only .25% interest but unlimited checks could be written. The current money-market account has meant that sometimes bills could not be paid promptly and that orders have had to be postponed, because the maximum number of checks had already been written for the month. Mr. Baker suggested that Ms. Thomas investigate whether other banks could offer a more flexible arrangement.

Additional Items of Business

Mr. Baker said that there was a proposal to move the Social Security office currently next door to the library at 50 16th Street within the next few years. He said the Board should be prepared to act if an opportunity came up to acquire the property. He suggested contacting Rep. Allan Mollohan's or Sen. Robert C. Byrd's office.

Executive Session to Discuss Personnel Issues

Dr. Julian moved to go into executive session to discuss personnel. Miss Carroll seconded.

Vote:

Mr. Hess	yes
Sr. Mary Jude	absent
Dr. Julian	yes
Miss Carroll	yes
Mr. Baker	yes

The executive session ended at 8:40 PM.

Dr. Julian moved to adjourn at 8:40 PM.