OHIO COUNTY PUBLIC LIBRARY
Members Present:
Mr. Ted Hess, Sr. Mary Jude Jochum, Mr. Mike Baker,Mr. Charles Monfradi, Mrs. Leslie Nutting.
Members Absent: None
Also Present:
Dottie Thomas, Louis Horacek, Andy Barger
Call to order:
Mr. Hess called the meeting to order at 7:05 P.M
Minutes
Mr. Monfradi moved that the minutes of the July meeting be approved as distributed. Mr. Baker seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
| Mrs. Nutting | yes |
Financial Report:
The Financial Report for July had been distributed with the board package.
INVOICES AND WARRANTS
Mr. Baker moved to approve the Financial Report and approve payment of invoices and warrants; Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
| Mrs. Nutting | yes |
DIRECTOR'S REPORT
Ms. Thomas presented a written Director's Report (attached)
Announcements
Ms. Thomas said that Northwood is presenting a free movie and free lunch on August 15 at the facility next door.
Ms. Thomas passed around a letter from the Chamber of Commerce requesting donations to the City of Lights program. Mr. Hess noted that the library had never contributed in the past.
Ms. Thomas presented a letter from the group promoting a National Civil War Memorial in Wheeling. They were requesting individual and corporate letters of support. Mr. Hess asked her to draft a letter under the Board's name.
PRESENTATION BY ANDY BARGER
Andy Barger presented his landscaping plan for the library property. He said that the cost for demolition and landscaping would be $48-52,000. This would not include paving, fencing and curb work. He suggested contracting for lawn maintenance for the first two years until the plants were well established. The cost of this would be around $500 monthly during the growing season. He said he could not be the contractor for the 'hardscaping.' The library would have to find someone else, possibly Gabe Hays or a general contractor. His next step would be to prepare a detailed plan and bid package. He would have a pre-bid meeting with interested landscape firms.
The Eoff Street parking lot could be handled entirely by a landscaper. Most of the work on the parking lot entrance, and the fencing there would be done by a general contractor.
Mr. Hess asked asked Ms. Thomas to check with the city engineer to see if there would be any reason the library could not change the direction of the Eoff Street lot so that it would be entered from 16th Street and exit onto Eoff Street.
Mr. Monfradi said that proposed benches next to the flag pole would be a nuisance on the 16th Street entrance may create problems with too many people congregating outside the entrance thus making older patrons uncomfortable. He suggested planters or something else instead of seating.
Mr. Baker moved that the Board authorize Mr. Barger to prepare the detailed plans and seek bids. The work should be done in three phases: Eoff Street lot (including reversing the lot), 16th Street Entrance, and parking lot entrance. Mrs. Nutting seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
| Mrs. Nutting | yes |
Mrs. Nutting suggested continuing the fence along east side of the Northwood lot.
OLD BUSINESS
Investment of Funds from Operating #2 Account
Mr. Hess said that he had contacted Jan Sherburne at WesBanco asking if the penalty for early withdrawal from CDs could be waived if necessary. She said it could not be done. He said that both Chase Morgan and WesBanco had similar proposals for premium savings accounts. Chase was offering 5% with a $50,000 minimum balance in all accounts. However they appeared to expect that the library would be transferring all operating accounts to their bank. WesBanco offered 4% on a premium savings, and 4.68% on money market. Both said that other investments such as bonds had fees attached. He said he did not ask if the accounts were insured.
Mr. Baker said that the second Chase proposal, a High Yield Savings account was best.
Mrs. Nutting suggested asking WesBanco if they could match the Chase proposal. Mr. Hess said he would do that. He will tel Ms. Thomas what he learns and she can poll the board to see what they want to do.
NEW BUSINESS
Furniture for the Staff Room
Staff members had prepared a information packet of information on prices and warranties for sofas and chairs for the staff room. After examining them Mr. Baker moved that the library purchase two "Wakefield" sofas and two "Wakefield" by Lane Furniture chairs, in brown, from Chris Miller Furniture. He said that the library should require them to be delivered within 45 days. Mr. Monfradi seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
| Mrs. Nutting | yes |
Replacement of Water Fountains
Ms. Thomas presented a quote for replacement of three water fountains, costing $889.00 each including installation. She said none of the current ones were ADA compliant, they've had problems with leaks and keeping the water cold. Mr. Baker moved to purchase them out of the capital account. Mrs. Nutting seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
| Mrs. Nutting | yes |
Executive Committee Session to Discuss Personnel
Mr. Monfradi moved that the Board enter Executive Session to discuss personnel. Mr. Baker seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
| Mrs. Nutting | yes |
The Board entered Executive Sessions at 9:00 and executive session at 9:15.
Changing Meeting Time
Mr. Baker moved to change the regular meeting time of the Board to the second Wednesday of the month at 3 PM. Mr. Monfradi seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
| Mrs. Nutting | yes |
The meeting adjourned at 9:25 PM