OHIO COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
June Board Meeting
June 12, 2006
Members Present:
Mr. Ted Hess, Sr. Mary Jude Jochum, Mr. Mike Baker
Members Absent:
Mr. Charles Monfradi
Also Present:
Dottie Thomas, Louis Horacek, Tom West
Call to order:
Mr. Hess called the meeting to order at 7:10 P.M
Minutes
Mr. Baker moved that the minutes of the May 8 meeting be approved as distributed. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Mr. Baker | yes |
| Sr. Mary Jude | yes |
| Mr. Monfradi | absent |
Financial Report:
The Financial Reports for May had been distributed with the board package.
INVOICES AND WARRANTS
Sr. Mary Jude moved to approve the Financial Report and approve payment of invoices and warrants; Mr. Baker seconded the motion.
Vote:
| Mr. Hess | yes |
| Mr. Baker | yes |
| Sr. Mary Jude | yes |
| Mr. Monfradi | absent |
DIRECTOR'S REPORT
Ms. Thomas presented a written director's report, along with a written report from the children's department.
Announcements
There were no reports.
Presentation by Tom West of Johnson Boiler.
Mr. West discussed quotes he had presented for replacement and repair of the HVAC control system.
He had originally presented a new electronic control system, which would cost around $22,000. He said the current controls are shot, causing the humidity problems unless the boiler is operated continually, which would increase energy costs. The system is an old hot deck-cold deck system: when the rooms reach a set point, the dampers will put in hot air from the boiler. The air conditioner is capable of cooling the air, but removing humidity requires that the boiler be operating.
Three new dampers have been put in. These are for spring and fall, using outside air to cool rather than running the chiller.
Also proposed are sensors to detect humidity, which will cause boiler to kick in when the humidity goes up.
Mr. Baker asked about a Siemens program which helps fund the replacement of controls through the resulting energy savings. Mr. West said that there was a similar program through Johnson Control.
Mr. Hess asked why the digital controls would be better. Mr. West said that it would provide better control, completely controlled by staff, and was generally more flexible. The current thermostats are working completely he said. He said that his proposal for repairing the pneumatic system would be solve the current problems. The big problem is that a hot deck-cold deck system is not efficient as it uses the boiler to control the temperature.
OLD BUSINESS
Landscaping Plans
Ms. Thomas presented two quotes, Hooker's for $12,500, and a combined effort by Barger and Hayes for $3,000. She noted that Hooker had included administration of the contract, soliciting bids etc.
Mr. Baker moved to accept the proposal from Barger and Hayes, with a completion date of August 15 to allow fall planting. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Mr. Baker | yes |
| Sr. Mary Jude | yes |
| Mr. Monfradi | absent |
2006-7 Budget
Mr. Hess noted that the discussion was now down to personnel issues.
Mr. Baker said that the Personnel Committee had a request for a $1.00/hr. raise from one employee because of added duties, which the Personnel Committee recommended doing, at a cost of $2,971. The Personnel Committee also recommended paying both Alyssa Archer and her replacement for the time from July 1 until Alyssa leaves later in the month, a cost of $1,066.
Mr Baker said the Personnel Committee recommended that these items be funded by reducing the "Transfer to Capital" line item, leaving $10,000 in the personnel contingency fund.
Mr. Baker said the committee further recommended requiring a college degree for the bookmobile/outreach services specialist, and paying a salary of $20,000. This will actually cost $1,957 more for the year.
Mr. Baker moved that the budget as presented be adopted with a 4% across the board cost of living increase, with the Transfer to Capital reduced by $4,928 to cover the costs of the two salary changes, and a reduction of the estimated income from the Endowment Trust based on a 6% distribution rather than 7%, a total budget of $1,105,190. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Mr. Baker | yes |
| Sr. Mary Jude | yes |
| Mr. Monfradi | absent |
Mr. Baker asked if there was any reason the balance in the Operating Money Market Account could not be put in a CD. Mr. Hess said no. Ms. Thomas said that is was current earning 3.29%. Mr. Baker suggested that half of the account be put into a CD and that Wesbanco and BankOne be asked what kind of interest rate they could provide for a 6 and 12 month CD for the $300,000.
NEW BUSINESS
Request from Judy Fugate to Purchase Desk and Chair
Ms. Thomas said Judy Fugate had asked to purchase an old desk and chair (from the Warwood branch) for $150.00. Mr. Baker moved to permit it. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Mr. Baker | yes |
| Sr. Mary Jude | yes |
| Mr. Monfradi | absent |
Change in Personnel Policy
Ms. Thomas said that she wished to have the personnel policy clarified by changing it from "Failure to report an absence for a three-day period without a satisfactory explanation" to "Three incidents of failure to report an absence, either consecutively or on three separate occasions." The intent of this is to indicate clearly that any three unexplained absences are grounds for dismissal.
The board suggested adding "without a satisfactory explanation" to her wording.
Sr. Mary Jude moved that the change to "Three incidents of failure to report an absence, either consecutively or on three separate occasions without a satisfactory explanation" be adopted. Mr. Baker seconded.
Vote:
| Mr. Hess | yes |
| Mr. Baker | yes |
| Sr. Mary Jude | yes |
| Mr. Monfradi | absent |
Executive Session to Discuss Vacant Seat On Board
Mr. Baker moved that the Board go into executive session to discuss possible candidates to fill the board vacancy. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Mr. Baker | yes |
| Sr. Mary Jude | yes |
| Mr. Monfradi | absent |
The board was in executive session from 8:25 until 8:45 PM.
The meeting was adjourned at 8:45 PM.
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