OHIO COUNTY PUBLIC LIBRARY
Members Present:
Mr. Ted Hess, Sr. Mary Jude Jochum, Mr. Mike Baker, Mr. Charles Monfradi
Members Absent: Miss Sally Carroll
Also Present:
Dottie Thomas, Louis Horacek.
Call to order:
Mr. Hess called the meeting to order at 7:10 P.M
Minutes
Sr. Mary Jude moved that the minutes of the March meeting be approved as distributed. Mr. Baker seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Financial Report:
The Financial Reports for March had been distributed with the board package.
INVOICES AND WARRANTS
Mr. Baker moved to approve the Financial Report and approve payment of invoices and warrants; Mr. Monfradi seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
DIRECTOR'S REPORT
Ms. Thomas distributed a written Director's Report. (see Attachment)
Mr. Monfradi asked about the $5,000 anonymous donation, and if it had been acknowledged. Ms. Thomas said that she sent thank you letters for major donations and Amy Kastigar handled memorial donations for single books. Mr. Hess requested that copies of letters to donors be forwarded to the Board.
Announcements
Ms. Thomas noted that the Chamber of Commerce Business After-Hours would be held at the Soup Kitchen on April 20.
She reported that the new microfilm machine had arrived and was remaining in the Technical Services Department until staff are fully trained in its use and familiar enough with it to help the public.
OLD BUSINESS
Capital Improvements 2006
Ms. Thomas presented a quote of $2828.43 for new vinyl flooring from Conway LLC for the staff room. Mr. Baker moved to accept it, the colors to be decided by the staff. Mr. Monfradi seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Mr. Baker said the walls should be painted before the new flooring goes in and a good quality paint should be used.
WVLC and WVLA Activities
Ms. Thomas said that the Administrative Rules and Regulations Public Hearing had been held at Flatwoods and the public comment period was now over. The WVLC will formally respond to comments made during the public comment period and all oral comments made at the public hearing and then send the final proposed AR&R's to the legislature. The Rule-Making Review Committee and then the Judiciary Committee will act upon it. WVLC is hoping that legislators will not hear negative comments which could cause the legislative committee to either amend the document themselves or simply not act upon it at all. She said that she was still concerned about the vagueness of some of the rules, even though WVLC believes it is necessary to allow flexibility.
Ms. Thomas said that on April 21 WVLC will meet and consider using the latest census updates to establish Grants In Aid per capita disbursements. Ohio County lost 2,017 people between 2000 and 2005 which would mean an annual loss of $8,189.
Tree Removal
Ms. Thomas said that she had talked to DAVCO landscaping. The cost is $725 to remove four trees because the stumps would be removed. The fifth would only cost $125 because the stump is hidden in the bushes.
Mr. Monfradi said he had asked Andy Barger to call the library. Ms. Thomas said that he had not contacted her yet. Ms Thomas said that the owner of DAVCO said he does not do landscape planning, but normally works from a landscape architect's plans. Mr. Monfradi said that Gabe Hays and Hooker would be good to call for proposals.
Mr. Hess asked if the Board thought a landscape architect should be hired.
Mr. Baker moved that the DAVCO proposal to cut down the trees be accepted, and that the library get proposals from Hays, Barger and Hooker for developing a comprehensive landscaping plan. Mr. Monfradi seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
2006-7 Budget
Ms. Thomas distributed the quarterly statement from the JP Morgan Chase trust account.
She presented a proposed 2006-2007 expenditure budget and a current salary sheet and another with a proposed 3% across the board increase plus a $10,000 line item for adjustments.
Mr. Monfradi asked how $20,000 for the gas bill had been arrived at. Ms. Thomas said that is was based on actual usage for 2005-2006.
Mr. Hess asked if the number of full-time employees was to remain the same and if the Personnel Subcommittee was ready to report. Sr. Mary Jude said they were still collecting information.
Mr. Baker said the Board should consider compensating staff for graduate education.
Mr. Hess asked what the committee was recommending for the use of the $10,000. Mr. Baker said that it was for merit increases and part-time workers for special projects as needed.
Mr. Monfradi had to leave the meeting at 8:20.
NEW BUSINESS
Resignation of Sally Carroll
Mr. Hess read a letter from Miss Carroll resigning from the Board. Sr. Mary Jude moved to accept her resignation. Mr. Baker seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | absent |
The meeting was adjourned at 8:35 PM.