OHIO COUNTY PUBLIC LIBRARY
Members Present:
Mr. Ted Hess, Sr. Mary Jude Jochum, Mr. Mike Baker, Mr. Charles Monfradi
Members Absent: Miss Sally Carroll
Also Present:
Dottie Thomas, Louis Horacek, Amy Kastigar, Jan Shelburne, Steve Kellas.
Call to order:
Mr. Hess called the meeting to order at 7:05 P.M
Minutes
Sr. Mary Jude moved that the minutes of the January meeting be approved as distributed. Mr. Monfradi seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Financial Report:
The Financial Reports for January and February had been distributed with the board package.
INVOICES AND WARRANTS
Mr. Baker moved to approve the Financial Report and approve payment of invoices and warrants; Mr. Monfradi seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Report on Endowment Trust
Steve Kellas and Jan Shelburne presented a report on the performance of the Endowment Trust.
Mr. Baker asked Ms. Shelburne to provide projections of income using 6%, 5.5%, and 5% of the rolling average in time for the next board meeting.
DIRECTOR'S REPORT
Ms. Thomas distributed a written Director's Report. (see Attachment)
Announcements
Ms. Thomas announced that the WV legislative bill for MetroGovernment passed during this legislative session.
Ms. Thomas announced that Shannon Dunn, former OCPL Children's Specialist had been accepted into the University of Pittsburgh for the MLS degree program. She distributed a thank you note from Shannon and from WVLC Consultant Rebecca Van Der Meer.
OLD BUSINESS
Capital Improvements 2006
Ms. Thomas presented a quote for new flooring for the staff room. Board members questioned the price of the suggested flooring, and asked Ms. Thomas to get a quote on the flooring used in Technical Services. They were also concerned about the labor costs in the quote.
Ms. Thomas said that she had only contacted Duvall's for a quote for a new stove and refrigerator for the staff room. The bid for the stove was $340-399 depending on the color. The bid for the refrigerator was $569. Mr. Baker said that the refrigerator should include an ice maker.
Mr. Monfradi moved that the director be authorized to spend up to $1,000 for appliances, the refrigerator to include an ice maker. Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
WVLC and WVLA Activities
Ms. Thomas had included information on WVLC Administrative Rules and Regulations and WVLA's Spring Fling in her Director's Report. She noted that the WV Legislature, while eliminating the Budget Digest, had kept Special Projects as a separate line item in the WVLC budget and so Grants-in-Aid were expected to remain the same in the next budget year.
NEW BUSINESS
2006-7 Budget
Ms. Thomas distributed a first draft of the 2006-7 budget along with projected final totals in the current budget. She noted that she did not yet have projected revenue, which might be available at the next meeting.
Mr. Hess asked her to verify the insurance costs with Berry, Bippus, Chison & Foose Insurance as they seemed very low compared with the current year.
Mr. Hess asked how the Health and Life insurance Line Items had come in under budget. Ms. Thomas said that the budget had been created with a higher increase in costs than had actually developed. She also said that some staff changes had helped keep costs down.
Ms. Thomas said that the proposed '06-'07 salaries had been based on a 3% across-the-board increase, plus $10,000 for individual adjustments.
Mr. Hess asked if it was prudent to budget $20,000 for gas. Ms. Thomas said that it was based on actual gas usage over the past year at the current unit cost for gas.
Landscaping Recommendations
Ms. Thomas presented a quote from Daveco for removal of dead trees, removing the bushes at the corner of Eoff Street that were blocking vision, removing juniper roots from the parking area, and trimming the locust tree.
The company had provided some suggestions for the sidewalk side of the Eoff Street parking lot.
Sr. Mary Jude asked if the direction of the Eoff Street lot could be changed so that it could be entered from 16th Street.
Mr. Baker said that that replacing ground cover with grass would just mean more grass to mow.
The Board asked for a bid from Daveco just to take out the trees.
Overnighter for Anime and Comics Club and YA Reading Group
Ms. Kastigar said that she had requests from both teen groups for an overnight stay at the library with planned activities such as movies and snacks. She passed around a letter from one home-schooled girl requesting the event. Board members were agreeable to the idea.
EXECUTIVE SESSION
Sr. Mary Jude moved that the Board enter executive session to discuss relations with WVNCC. Mr. Monfradi seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
The board entered executive session at 8:40 PM, and emerged at 8:55 to adjourn.