OHIO COUNTY PUBLIC LIBRARY
Members Present:
Sr. Mary Jude Jochum, Mr. Mike Baker, Mr. Charles Monfradi
Members Absent: Mr. Ted Hess, Miss Sally Carroll
Also Present:
Dottie Thomas, Louis Horacek
Call to order:
Sr. Mary Jude called the meeting to order at 7:00 P.M
Minutes
Mr. Monfradi moved that the minutes of the November meeting be approved as distributed. Mr. Baker seconded.
Vote:
| Mr. Hess | absent |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Financial Report:
The Financial Report for November had been distributed with the board package.
INVOICES AND WARRANTS
Mr. Baker moved to approve the Financial Report and approve payment of invoices and warrants; Mr. Monfradi seconded the motion.
Vote:
| Mr. Hess | absent |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
DIRECTOR'S REPORT
Ms. Thomas recapped the written Director's Report which had been distributed in the board packet. (see Attachment)
Sr. Mary Jude asked what progress had been made on the HVAC system. Ms. Thomas said that Johnson Boiler had come in to try to adjust the temperature in technical services, which had been very hot.
Ms. Thomas asked Board members to think about possible capital projects for the next year.
OLD BUSINESS
Northern Library Network
Ms. Thomas said that she had met with the directors of Mary H. Weir and Brooke County Public Libraries. She said that NLN has one library card for all the libraries, which OCPL accepts. However the different libraries have varying policies for out-of-state patron fees among other charges such as overdues. The issue was whether OCPL would charge this annual fee to out-of-state patrons who already had received a NLN card from one of these libraries and had already paid that library's out-of-state fee. She said that the other libraries were planning to continue with their current policies regarding out-of-state patrons, and she recommended that OCPL also continue charging the fee.
Mr. Baker moved that the library continue the current policy until we hear that other libraries in the area are changing their policies, and then reconsider. Mr. Monfradi seconded the motion.
Vote:
| Mr. Hess | absent |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
WVLC Administrative Rules and Regulations
Ms. Thomas said that the West Virginia Library commission had been working on a new version of the agency's Administrative Rules and Regulations. That latest "working draft" of the AR&Rs was issued in November 2005. The Director's Roundtable of the West Virginia Library Association met in mid-November and discussed this new working draft. As a result of that roundtable meeting, several "Designate" public library directors had met to discuss the implications of this latest draft for "Designate" libraries. "Designate" libraries, identified as such in the current AR&Rs, are those public libraries that employ a professional (MLS) director but do not serve other public libraries in the state without professional directors. As a result of the "Designate" directors meeting, several proposed revisions to WVLC's "Working Draft" were written. Ms. Thomas explained that the most troubling issues in WVLC's proposed AR&Rs were the calculation of state Grants-in-Aid and a provision that any library could be placed under a "Service-Center" library. The latter could mean that well-funded and well-staffed libraries could potentially lose 20% of their state Grants-in-Aid to a Service-Center library, which might actually be not as well-funded or well-staffed as OCPL. Under the current AR&Rs Service-Center libraries only support under under-funded public libraries without a professional library director. The final concern involved the vagueness of some of the eligibility requirements for receiving Grants-in-Aid. These vague requirements included sharing any services and resources offered by the WVLC. Ms. Thomas said this might possibly be construed to include the automation software. She was concerned as well with the vagueness of withholding any portion of the Grants-in-Aid that the WVLC deems appropriate. This could lead to favoritism and unfairness in application. She asked the board to support the "Designate" libraries' proposed revisions to the Library Commission's Working Draft.
Mr. Monfradi moved that the Board support the modifications proposed by the committee. Mr. Baker seconded the motion.
Vote:
| Mr. Hess | absent |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
NEW BUSINESS
Bookmobile Generator
Fleet Service reported that the bookmobile generator (which provides electricity for lights and heat and cooling inside the bookmobile) was failing. It was leaking and burning oil, and needed to be replaced. Mr. Baker asked if there were other bids. Ms. Thomas said that the library had had better luck with Fleet than with O.S. Hill which was the only other local source of service.
Mr. Baker moved to accept the bid, the work to be done by Feb. 1. Mr. Monfradi seconded.
Vote:
| Mr. Hess | absent |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
The meeting was adjourned at 7:50 PM.