OHIO COUNTY PUBLIC LIBRARY
Members Present:
Mr. Ted Hess, Sr. Mary Jude Jochum, Mr. Mike Baker (arrived at 7:30), Mr. Charles Monfradi
Members Absent: Miss Sally Carroll
Also Present:
Dottie Thomas, Library Director, Louis Horacek, reporter Shelley Hanson.
Call to order:
Mr. Hess called the meeting to order at 7:10 P.M
Minutes
Sr. Mary Jude moved that the minutes of the June meeting be approved as distributed. Mr. Monfradi seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Financial Report:
The Financial Report for September had been distributed with the board package.
Mr. Hess asked Ms Thomas if she knew the background of the substantial gift from the Community Foundation in memory of Calvin Martin, and why it came through the foundation. Ms. Thomas said she would ask Reference Librarian Amy Kastigar who handles all memorials and/or gifts.
Mr. Monfradi asked where the $250,000 sent to the escrow fund for the purchase of the former social security property would appear in the financial report. Also the $25,000 contributed by the Community Foundation. Mr. Hess said they should be reflected in the financial statement.
INVOICES AND WARRANTS
Mr. Monfradi moved to approve the Financial Report, subject to amendment to reflect the transactions around the purchase of the Social Security Building, and approve payment of invoices and warrants; Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
DIRECTOR'S REPORT
Ms. Thomas distributed a written Director's Report (see Attachment)
Announcements
Ms. Thomas distributed the quarterly statement from Wesbanco.
OLD BUSINESS
There was no old business.
NEW BUSINESS
Proposed Interlibrary Loan Policy
Ms. Thomas presented newly-developed ILL policy. She noted that OCPL had not had a formally adopted, written policy in the past. Interlibrary loan activity had increased greatly. The policy was needed to bring order into the process and to prevent expensive abuses of interlibrary loan, as, for example, patrons wanting to use the library service as their personal video store.
Mr. Baker said he thought the policy would not be a problem. He noted that the proposed fees seemed low, and suggested a fee scale rising with more loans. Ms. Thomas noted that the Annual Report that OCPL must file with the West Virginia Library Commission requires that the library provide free interlibrary loan service throughout the state.
Sr. Mary Jude moved to accept the policy. Mr. Baker seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
New Blinds for Technical Services
Ms. Thomas presented quotes (and samples) from Bashore for $1298.00 for Shearweave and $1457.00 for Mermet 3-G; and a quote from Interior Design for $2565.70 for Mermet 3-G.
Mr. Monfradi moved to accept the quote from Bashore for 3G Mermet. Mr. Baker seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Other Business
Mr. Monfradi asked what could be done to conserve natural gas since rates were expected to increase 50%. Ms Thomas said that the overnight temperature could be reduced. Mr. Baker noted that the air lock doors could be replaced.
Executive Session to Discuss the Social Security Property
Mr. Baker moved to enter executive session. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | absent |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
The executive session ended at 8:20 PM
The meeting was adjourned at 8:25 PM.