OHIO COUNTY PUBLIC LIBRARY
Members Present:
Mr. Ted Hess, Miss Sally Carroll, Mr. Charles Monfradi
Members Absent: Sr. Mary Jude Jochum, Mr. Mike Baker,
Also Present:
Dottie Thomas, Library Director, Louis Horacek, Attorney Gary Sacco, Carl Bippus of Berry Bippus Chison & Foose.
Call to order:
Mr. Hess called the meeting to order at 7:00 P.M
Minutes
Mr. Monfradi moved that the minutes of the August meeting be approved as distributed. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | absent |
| Miss Carroll | yes |
| Mr. Baker | absent |
| Mr. Monfradi | yes |
Presentation by Carl Bippus
Mr. Carl Bippus, of Berry Bippus Chison & Foose, continued his review the library's insurance coverage. He had hoped to have a final proposal but had just discovered that the Directors and Officers coverage quote was not complete. It lacked employment practices and liability coverage. Under BRIM the library has liability, D&O coverage, and automobile coverage. Premiums are paid through October 1, 2005. The cost is $3191.00 quarterly or $12,764 annually. Property coverage with Cincinnati Insurance is $4342 annually. Last year the library paid approximately $15,000 altogther. Transferring the BRIM coverage to Cincinnati will reduce the annual cost to approximately $12,000. Mr. Bippus noted that in his estimate the building value was increased from $3.1 million to $3.5 million. Mr. Hess asked for a schedule of the library's present insurance coverage, showing coverage limits and deductibles so that a more detailed comparison with Cincinnati's proposal will be possible. He said he would like to have it before the Sept. 12 meeting to allow time for comparison.
Executive Session to Meet with Library's Attorney
Miss Carroll moved to enter executive session. Mr. Monfradi seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | absent |
| Miss Carroll | yes |
| Mr. Baker | absent |
| Mr. Monfradi | yes |
The board entered executive session at 7:25 P.M. The executive session ended at 8:25 P.M.
Mr. Monfradi moved to authorize the board to contribute a maximum of $250,000 for the acquisition of the former Social Security property, with additional funding supplied by other sources, contingent upon title being conferred to Ohio County Public Library. Miss Carroll seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | absent |
| Miss Carroll | yes |
| Mr. Baker | absent |
| Mr. Monfradi | yes |
Financial Report:
The Financial Reports for June and July had been distributed with the board package.
INVOICES AND WARRANTS
Miss Carroll moved to approve both Financial Reports and approve payment of invoices and warrants; Mr. Monfradi seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | absent |
| Miss Carroll | yes |
| Mr. Baker | absent |
| Mr. Monfradi | yes |
DIRECTOR'S REPORT & PERSONNEL COMMITTEE REPORT
Ms. Thomas distributed a written Director's Report (see Attachment)
Announcements
There were no announcements.
OLD BUSINESS
Capital Improvements
Ms. Thomas noted that ceiling cleaning around the heat ducts had been done, and the workers would be returning to finish the job in one or two more evenings of work.
Kalkreuth Roofing had provided a summary of the work they had done and will begin an annual inspection program.
Driveway paving was completed.
Johnson Boiler has provided quotes for repair of insulation in the air handler and repair of temperature relay packages for a total of $5,620.
Mr. Monfradi moved to accept both proposals, to be paid from capital funds. Miss Carroll seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | absent |
| Miss Carroll | yes |
| Mr. Baker | absent |
| Mr. Monfradi | yes |
NEW BUSINESS
Budget Digest
Ms. Thomas noted that the library was notified that it was awared $4,000 in 2005 Legislative Budget Digest funds. The funds will be used in the capital improvement projects already approved by the Board for the 2005 fiscal year.
The meeting was adjourned at 8:55 PM.