OHIO COUNTY PUBLIC LIBRARY
Also Present:
Dottie Thomas, Library Director, Louis Horacek, Brenda Miller, Ohio County Circuit Clerk, Carl Bippus of Berry Bippus Chison & Foose.
Call to order:
Mr. Hess called the meeting to order at 7:00 P.M
Minutes
Mr. Monfradi moved that the minutes of the May meeting be approved as distributed. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Ohio County Circuit Clerk Brenda Miller spoke briefly and announced the reappointment of Sr. Mary Jude to the Board. She expressed her appreciation to the Board and to Ms. Thomas. Mr. Hess in turn thanked Ms. Miller for her interest in the library.
Presentation by Carl Bippus
Mr. Carl Bippus, of Berry Bippus Chison & Foose, reviewed the library's insurance coverage. He noted that property and casualty insurance coverage needs to be renewed in July. He said that the state's BRIM policy, covering Directors and Officers liability, general liability and automobile insurance, may not be the best available insurance. He said he would submit a request for a proposal to Cincinnati Insurance, the library's carrier for property insurance for the type of insurance coverage currently covered under BRIM. He said he expects them to cost significantly less than the BRIM policy.
He also noted that the library's $250 deductible on property was too low even by the standard's of homeowner's policies, resulting in much higher than necessary premiums.
He asked for a copy of the library's Personnel Manual.
Mr. Bippus also noted that the library's personal property (including the collection) was insured for $1,230,000, and he was asking for a quote for covering the building for $3.5 million. He suggested a fine arts policy covering the Wheeling Room collection, Brown photographs, etc. Mr. Hess asked Ms. Thomas for a schedule of current insurance coverage.
Financial Report:
The Financial Report for May was distributed with the board package.
INVOICES AND WARRANTS
Mr. Baker moved to approve both Financial Reports and approve payment of invoices and warrants; Sr. Mary Jude seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
DIRECTOR'S REPORT & PERSONNEL COMMITTEE REPORT
Ms. Thomas distributed a written Director's Report (see Attachment)
She noted that the personnel committee had met the previous Thursday and recommended the creation of an Operations Manager position to train clerical employees and make sure clerical functions (such as the circulation desk, bookmobile, periodicals, and blind and physically handicapped services) worked well. They would evaluate the position after 6 months.
Sr. Mary Jude moved that the plan be adopted. Mr. Monfradi seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Mr. Hess asked when the audit would be completed. Ms. Thomas said that she had received the draft copy, and expected the final report in another week or two.
Announcements
Ms. Thomas noted that she had received a notice that the library had been named a beneficiary of the estate of Ruth A. Neal.
She also announced that Patty Hawkins, Senator Rockefeller's secretary in his Fairmont office, had called because a patron had written concerning the former Social Securty building. Ms. Hawkins suggested that the board write to Senator Rockefeller with evidence of local government support and then ask him to request that the GSA reconsider granting the property to Northwood Health Systems.
OLD BUSINESS
Cleaning the Main Floor Ceiling, Roof Maintenance
Mr. Monfradi said that the difference between the Mansuetto and Kalkreuth bids was too great. He said that Kalkreuth should be given a copy of the Mansuetto bid (minus the prices) to verify that they were proposing the same work. Mr. Baker said the board needed written verification of exactly what work was being covered.
Mr. Baker moved that the Kalkreuth bid be accepted contingent upon written verification of the work to be covered, and that the job be completed by September 1.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Mr. Monfradi said that he found the quote from Apollo for cleaning the ceiling tiles to be appropriate, and moved to accept it. Sr. Mary Jude seconded the motion. Mr. Baker suggested waiting until the roofing work was done before having the ceiling cleaning completed.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
2005-2006 Budget
Ms. Thomas presented a revised budget. She noted that the salary figures had been slightly changed to reflect a salary change for the newly created operations manager position. She also eliminated the two proposed parking guards and instead budgeted only for a parking guard during the tax season at $6.90/hr. She noted that Infotrac and Ancestry Plus had been retained in the periodical budget in light of the increases in County Commission tax revenues and Ohio County Board of Education funding.
In addition, insurance costs reflected new prices from BRIM.
The budget also included a 15% increase in health insurance.
Sr. Mary Jude asked how the library could reduce building maintenance costs by $7,000. Ms. Thomas said the decrease reflected the saving in HVAC maintenance contract costs between the previous H. E. Neumann and the current Johnson Boiler contracts.
Sr. Mary Jude said that a 3% cost of living adjustment was appropriate since the Board decided to retain the health insurance plan. Mr. Monfradi asked if the library could afford a 4% COLA. Mr. Hess said that the Board needed to allow for the appropriate level of reserves for capital expenses and other future planning contingencies.
Sr. Mary Jude moved to adopt the budget as presented with a 3% cost of living adjustment. Mr. Baker seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
NEW BUSINESS
Meeting Times
Mr. Hess asked for a motion to amend the by-laws to change meeting times to 7 PM on the second Monday of each month.
Sr. Mary Jude made the motion, Mr. Baker seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Executive Session
Sr. Mary Jude moved that the Board enter Executive Session to discuss the former Social Security property. Mr. Baker seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
The Board emerged from executive session at 8:55 PM and adjourned.