OHIO COUNTY PUBLIC LIBRARY
Members Present:
Mr. Ted Hess, Sr. Mary Jude Jochum, Mr. Mike Baker, Miss Sally Carroll, Mr. Charles Monfradi
Members Absent: None
Also Present:
Dottie Thomas, Louis Horacek, Carley Amico
Call to order:
Mr. Hess called the meeting to order at 7:05 P.M
Minutes
Mr. Baker moved that the minutes of the March meeting be approved as distributed. Mr. Monfradi seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Financial Report:
Financial reports for March was distributed with the board package.
INVOICES AND WARRANTS
Sr. Mary Jude moved to approve both financial reports and approve payment of invoices and warrants; Mr. Monfradi seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
DIRECTOR'S REPORT
Ms. Thomas distributed a written Director's Report.
ANNOUNCEMENTS
The were no announcements.
OLD BUSINESS
Circulation Desk Canopy Upgrade
Ms. Thomas distributed a proposal presented by Walter's Construction for the Circulation Desk Canopy and light upgrade. The estimated cost for framing and trim is $13,360.00. The cost for electrical and lighting fixture upgrades is $9,650.00. Mr. Monfradi said it sounded good to him, but he would like to know the type of lighting they proposed. He said he would favor parabolic fluorescent fixtures. He asked Ms. Thomas to check with Walter's Construction to be sure the lighting was of that type.
Mr. Monfradi moved to accept the proposal, assuming that the lighting was the parabolic fixtures or something equivalent, and that the cost did not exceed the amount on the proposal.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Review of HVAC Maintenance Contract
Ms. Thomas said that the board needed to make a decision about the HAVC contract at the May meeting because H. E. Neumann required a month's notice that we were changing.
Mr. Baker said that the HVAC committee had prepared a Request for Proposals based on the current H. E. Neumann contract as well as information from the Johnson Boiler proposal of several years ago. Mr. Monfradi said that the RFP would be sent to Neumann and Johnson as the only firms in the area who did such large commercial work. Mr. Hess asked Ms. Thomas to send any responses to the Board members as soon as they arrived so they could be studied before the next meeting.
Change of Time for Library Board Meetings
Mr. Baker moved that the board by-laws be amended to change the monthly meeting to the second Tuesday of the month at 3 PM. Mr. Monfradi seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Mr. Monfradi asked if the Board had decided to sell any of the items acquired in the Elizabeth Robb auction. Ms. Thomas said nothing had been decided.
Mr. Hess reminded Board members of the meeting with the President and other WVNCC officials on April 19 at 1 PM.
Sr. Mary Jude asked about progress with the plans to expand parking along the driveway. Ms. Thomas said that she had spoken to the city government and that they were working on it. NEW BUSINESS
2004-2005 Budget
Ms. Thomas distributed two budget proposals. Both included a 3% cost of living adjustment for staff. One increased the hours of all full-time staff to 40 hours a week, the other made full-time clerical 35 hours, and full-time paraprofessional, professional, and maintenance staff 40 hours a week.
Mr. Monfradi suggested compensating employees who elected to drop the health insurance in order to save some of the cost of health insurance. Ms. Thomas said she would poll the staff about it.
Mr. Baker asked if Ms. Thomas had budgeted anything to reimburse staff educational expenses. Ms. Thomas said she had not.
Mr. Baker asked if the utilities had ever done an energy audit of the library. Mr. Hess said that Wheeling Electric (now AEP) had done one for the library in the past; but he did not know whether the gas company offered such a service.
Mr. Hess asked why the building maintenance costs were lower than in previous budgets. Ms. Thomas said that it was based on what the current year's expenditures had been.
Mr. Baker asked if it would be prudent to hold off on the canopy work until there was some idea of what the paving would cost. The consensus of the board was that it would be a good idea to delay the canopy upgrade until there was more information on the cost of the expansion of the parking lot.
Sr. Mary Jude moved to adjourn the meeting. The meeting adjourned at 8:25 p.m.