OHIO COUNTY PUBLIC LIBRARY
Members Present:
Mr. Ted Hess, Sr. Mary Jude Jochum, Mr. Mike Baker, Miss Sally Carroll, Mr. Charles Monfradi
Members Absent: none
Also Present: Dottie Thomas, Louis Horacek
Call to order:
Mr. Hess called the meeting to order at 7:05 P.M. and welcomed Mr. Monfradi to the Board.
Minutes
Mr. Baker moved that the minutes of the June meeting be approved as distributed. Sr. Mary Jude seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Financial Report:
The financial report was presented.
INVOICES AND WARRANTS
Sr. Mary Jude moved to approve both financial reports and approve payment of invoices and warrants; Miss Carroll seconded the motion.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
DIRECTOR'S REPORT
Ms. Thomas' distributed a written Directors Report. (Attachment #1)
Ms. Thomas also distributed a report prepared by the Children's Department.
ANNOUNCEMENTS
There were no announcements.
OLD BUSINESS
Discussion of Clarksburg-Weirton Automation Project
Ms. Thomas said that the committee to select an automation system for the region had met several times and had prepared a short list of vendors. She said that a demonstration of the two selected systems (TLC and Innovative) was scheduled for Ohio County Public Library in September. Members of the committee were also planning to visit sites where the systems were in use. Ms. Thomas said that she felt that one of the systems was presenting a lot of problems in another installation, that it was untried in the consortium environment, and also lacked some features we wanted. She said the other system, if selected, looked very good. In answer to a question of whether a vote by the trustees was currently needed, she said that she did not think a vote of the board concerning automation systems was required at this time. The demonstrations were not until after the next board meeting, and a decision from the committee would be even later. OCPL trustees would not need to vote until immediately prior to contract negotiations with the vendor.
Remodeling of the Hess Room
Ms. Thomas said that she had contacted the architectural firm that did the blueprints for the Morrow Room. The firm has agreed to provide the blueprints. She said they also said their firm would be interested in bidding on any future project.
Mr. Baker said that no decision had been made by the possible donors for the project, that they are currently involved in some legal actions that would delay decisions.
Update on the Social Security Building Proposal
Ms. Thomas said that she had received letters from the Government Services Administration concerning the Social Security building property, indicating that there would be several steps in the process of disposing of the property, if the government decides to dispose of the property. Mr. Baker said that he had heard that neither West Virginia Northern Community College nor the City of Wheeling were interested in acquiring the propertry. He said he thought it was not particularly valuable property. Mr. Hess said that the Board needed some concrete plans about how the library would use the property.
NEW BUSINESS
Selection of New Letterhead and Signs for New Wooden End-Panels
Mr. Hess appointed Mr. Baker and Miss Carroll to work with Ms. Thomas in selecting new signs for the new end-panels.
Board members selected one of several options for redesigned stationery.
Mr. Baker commented that he felt the library logo was not as clear as it could be, and suggested approaching a graphic design class at an area college to develop a new logo for the library as a class project. Miss Carroll commented that Mt. De Cantal also had a good art department. Mr. Hess commented that another possibility would be to sponsor a contest for the best logo design.
Ms. Thomas said she would make a mimimum order of stationery and explore obtaining a new design.
Quote from Panhandle Carpet for Stripping and Rewaxing Lower Level Main Hallways
Ms. Thomas said that the recent sewer backup had damaged the finish on the lower-level tile floor, and she felt that stripping and rewaxing the floors would be too great a burden on Carl Clark. She said that in the past, when the library had two maintenance men they had always done this work, but with only one person there was too much else that had to be done, not leaving sufficient time for the constant rebuffing, stripping and rewaxing of these floors. Ms. Thomas said Panhandle Carpet recommended completely stripping the floors then using a harder wax of the same time used in schools that does not require any buffing, but only damp mopping instead. She said that Panhandle Carpet suggested that this maintenance on the floors be done once a year.
Sr. Mary Jude moved that the proposal from Panhandle Carpet be approved.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Patron Behavior Rules and Patron Policy update and changes
Ms. Thomas presented a modified patron policy (attachment 2). The changes were primarily to indicate that "at the discretion of staff" patrons must leave bags behind the circulation desk, or allow them to be searched. She said that not every bag need be searched or left behind the circulation desk, therefore the policy had to make explicit that this a judgment that staff members would make.
Sr. Mary Jude moved that the policy be adopted. Miss Carroll seconded.
Vote:
| Mr. Hess | yes |
| Sr. Mary Jude | yes |
| Miss Carroll | yes |
| Mr. Baker | yes |
| Mr. Monfradi | yes |
Executive Session to Discuss Personnel Issues
At 8:15 PM the Board went into executive session to discussion personnel. The Board emerged from executive session at 8:25 and adjourned.